Senior Administration Officer

4 months ago

Lancaster, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 344021**Salary**:

- £24,228 - £30,208- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Operational Delivery**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 41 WEST ROAD LANCASTER, LA1 4NUAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good

working order.- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse informat

  • Senior Administration Officer

    4 months ago

    Lancaster, United Kingdom Ministry of Justice Full time

    Salary - £25,310 - £30,968 pro-rata Number of jobs available - 1 Detail of reserve list - 12 Months Region - North West City/Town - Lancaster Building/Site - NPS 41 WEST ROAD LANCASTER, LA1 4NU Grade - Other Organisation Grade for HMPPS - NPS Pay Band 3 National Post Type - Permanent Working Pattern - Part Time Role Type - Operational...

  • Senior Administration Officer

    4 months ago

    Lancaster, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 pro-rata Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - North West City/Town 1 - Lancaster Building/Site 1 - NPS 41 WEST ROAD LANCASTER, LA1 4NU Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 3 National Post Type 1 - Permanent Working Pattern 1 - Part Time Role Type 1 -...

  • Administration Officer

    5 months ago

    Lancaster, United Kingdom OneSchool Global UK Full time

    **Campus Administration Officer and Exams Officer** OneSchool Global UK - Lancaster Campus **Hours: Part Time 0.6 (TTO + 2 weeks), Permanent** **Salary: £24,000 to £26,000 TTO + 2 weeks** **£14,400 to £15,600 TTO Pro rata** **(Includes £2k for Exams Officer duties)** - **Dependent a upon skills and Experience**_ **Required: As soon as...

  • Senior Administration Officer

    4 months ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 356181**Salary**: - £25,310 - £30,968- pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Part-time**Number of jobs available**: -...

  • Office Administrator

    5 months ago

    Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    An exciting opportunity has arising within the Research and Development Department, we are looking for a dynamic and enthusiastic person who will complement our pre-existing team based at Royal Lancaster Infirmary. As a Band 2 Office Administrator you will directly contribute to the advancement of knowledge and new practise within the field of Health...

  • Administrative Officer

    5 months ago

    Lancaster, United Kingdom Lancaster University Full time

    We are offering an exciting opportunity to support our new service developments through the appointment of our Administrative Officer role. This is a busy and varied role that will help shape our new service administrative structures and processes in collaboration with other members of the Central Co-ordinating Service team and with other RSS centres...

  • Office Administration Assistant

    5 months ago

    Lancaster, United Kingdom NFU Mutual Lancaster Full time

    **Administrator - Lancaster** NFU Mutual’s Agency in Lancaster is currently recruiting for an administrator. For over 100 years, NFU Mutual have insured Britain's farming communities. Now, our customers come from all walks of life, but our ethos is the same - honesty, fairness and trust. We believe in taking the time to find products to meet their needs,...

  • Case Administrator to Support Senior Probation

    5 months ago

    Lancaster, United Kingdom Ministry of Justice Full time

    **Case Administrator to support Senior Probation Officers - Lancaster - 77282** **£20,126 - £23,182** **Lancaster**: This focussed Case Administrator role is to support Senior Probation Officers in Sentence Management and Courts (where applicable) across the whole PDU. Tasks within the role will include (but are not limited to): - Monitor shared...

  • Departmental Officer

    2 weeks ago

    Lancaster, Lancashire, United Kingdom Lancaster University Full time

    About the RoleWe are seeking a highly motivated and organized Departmental Officer to provide effective management and administration services for the Faculty of Science and Technology's professional services team. The successful candidate will support the smooth operation of the School of Mathematical Sciences, working closely with the Head of School and...

  • Case Administrator to Support Senior Probation

    5 months ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 303669**Salary**: - £20,126 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Finance Administrator

    5 months ago

    Lancaster, United Kingdom Chiptech International Limited Full time

    This role is to provide financial administration, processing and governance whilst working closely with the Operations Team with the processing of purchase receipts. The role is broad covering purchase ledger, sales ledger, asset logging and expense processing. **Responsibilities of the role**: As a Finance Administrator, you will: - Accurate input of Xero...

  • Administrative and Clerical Officer

    5 months ago

    Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    An exciting opportunity has arisen to for a Resuscitation team Admin Support Assistant to join our well established, Cross Bay, Resuscitation team. The role deals with sensitive information and you will need to handle enquiries the Resuscitation team receives from internal and external clients with compassion and care. Your role will play an important part...

  • Administrator

    5 months ago

    Lancaster, United Kingdom MasterStaff Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrator to join one of our clients. As an Administrator, you will be responsible for providing administrative support and ensuring the smooth operation of our office. This is a full-time position with regular office hours. **Duties**: - Use social media to advertise - Drive to...

  • Senior Science Support Administrator

    5 months ago

    Lancaster, United Kingdom Centre for Ecology & Hydrology Full time

    Salary - £29,733 to £31,553 Depending on experience Fully site based with occasional opportunities to work from home Permanent and Full Time (37 hours per week) UKCEH is looking for an experienced Senior Science Support Administrator to join our 600-strong team, contributing to scientific discovery and generating the data, insights and solutions that...

  • Administrator

    5 months ago

    Lancaster, United Kingdom Mandy Blackwell Recruitment Full time

    **Administrator** **Lancaster** **£25K plus yearly bonus** We are on the lookout for an administrator to join our busy client in Lancaster. This is a new role for the company due to expansion. 50% of this job will be outdoors and 50% of this job will be in an office setting. This will be a varied administration role, that will at times require you to...

  • Administrative Support Officer

    2 months ago

    Lancaster, Lancashire, United Kingdom Practice Plus Group Full time

    About the RoleUnlock Your PotentialWe are seeking an experienced Administrator to join our team at HMP Lancaster Farms, a category C prison located in the North West of England.Key ResponsibilitiesAs an Administrator, you will be responsible for providing administrative support to the prison management team, including maintaining accurate records, preparing...

  • Administrative Support Officer

    2 months ago

    Lancaster, Lancashire, United Kingdom Practice Plus Group Full time

    About the RoleUnlock Your PotentialWe are seeking an experienced Administrator to join our team at HMP Lancaster Farms, a category C prison located in the North West of England.Key ResponsibilitiesAs an Administrator, you will be responsible for providing administrative support to the prison management team, including maintaining accurate records, preparing...

  • Divisional Officer

    4 months ago

    Lancaster, United Kingdom Lancaster University Full time

    An An exciting opportunity has arisen to join Lancaster Medical School within the Faculty of Health & Medicine, to support the operational running of the school. Due a period of rapid growth, we are seeking to appoint a highly motivated person, with strong organisational skills, to take up the role of Divisional Officer which will add to our existing DO who...

  • Administrative Support Officer

    1 week ago

    Lancaster, Lancashire, United Kingdom Practice Plus Group Full time

    About the RoleUnlock Your PotentialWe are seeking an experienced Administrator to join our team at HMP Lancaster Farms, a category C prison located in the North West of England.Key Responsibilities Provide administrative support to the prison management team Maintain accurate records and databases Develop and implement administrative proceduresWhat We Offer...

  • Administrative Assistant

    5 months ago

    Lancaster, United Kingdom Chiptech International Limited Full time

    **Who are we?** Chiptech Limited is a privately owned company specialising in the design and manufacture of quality digital telecare and personal safety products. These products help people to maintain their health, independence and safety. Established in the year 2000 with offices in the UK and New Zealand, Chiptech has grown into a leading provider of...