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Senior Administrative Assistant

4 weeks ago

Paddington, United Kingdom Vertex Pharmaceuticals Full time

Job Description

General Summary:
The Senior Administrative Assistant provides experienced office/business support to a department. This role reports to the Vice President & CFO, International, directly supporting him and assisting his team of 4 direct reports based in Paddington as well as team events for the broader finance team. There is significant liaison with other internal departments, including those in the head office in Boston.

This is a hybrid role (the requirement is to be in the office 3 days a week).

Key Duties and Responsibilities:

- Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logístical and administrative support
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Coordinates activities between departments and/or outside parties
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
- Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute
- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department.

Knowledge and Skills:

- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Curiosity to learn
- Discretion to handle sensitive and confidential correspondence

Education and Experience:

- Typically requires high school or secondary school education.
- Typically requires significant years of administrative experience, or the equivalent combination of education and experience.

hybrid

LI-SM1

Company Information
- Vertex is a global biotechnology company that invests in scientific innovation.
- Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

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