Executive Assistant

2 weeks ago

Paddington, United Kingdom Pertemps SSDC - DDT Full time

Hybrid - 4 Days WFH, 1 Day Onsite

**Responsibilities**:

- Heavy calendar management with independent decision planning based on priorities, which require forward-thinking & strategising.
- Plan and coordinate internal meeting logistics, video & audio (Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.
- Global meeting planning; experience with global time zone planning.
- External meeting planning to include hotel blocks, group transportation, property search, costs, meeting invites, etc.
- Arrange domestic and international travel - arrange flights, hotels & transfers.
- Provide expense report support to Mars senior leaders.
- Process & update purchase order requests for multiple groups in the unit/segment
- Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals and important personal contacts
- Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
- Other duties as required based on capacity assessment.
**Requirements**:

- Associate degree in related fields or relevant experience supporting senior leaders. Bachelor’s degree preferred.
- Excellent organisation and analytical skills, comfortable managing conflict and leading projects and initiatives
- Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.
- Ability and interest in learning new tools and systems and managing frequent changes and upgrades.
- Integrity to handle confidential information sensitively.
- Comfortable providing feedback, directing, and engaging senior leaders, globally.
- Sensitive about cultures, and different ways of being and thinking.
- FMCG industry experience would be ideal.

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