Business Services Administrator

7 months ago


Northolt, United Kingdom Todd Doors Ltd Full time

Business Services Administrator

Based at: Viking House, Northolt, UB5 5QS

Reports to: Business Services Manager

Hours: Monday - Friday 4 hours per day with possibility of increasing.
- Transport aspects of the role:_
- Essential for maintaining our Operator’s Licence_
- Producing working time directive reports.
- Driver infringement reports and investigations.
- Missing mileage reports and investigations.
- Vehicle Defeat reporting and related paperwork.
- Entering invoices onto the Fleet Check system.
- Ensure that our vehicles are road taxed and MOT compliant by keeping a log of expiry dates.
- Assisting Drivers with Weighbridge locations and register information and drivers’ signatures.
- Monitoring check (i.e. load straps).
- Making sure any traffic collision paperwork is recorded on Fleet Check with full details and follow through to conclusion of the claim.
- Keep PCN paperwork up to date in the file and on fleet check and ensuring payment is made.
- Track various to ensure compliance..
- Download driver Tacho cards weekly and chase warehouse managers to download the trucks once a month.
- Tacho Infringement memo’s produced and distributed, ensuring they are signed by the driver and scanned onto the system when received back.
- Harsh Driving
- Check there are no severe markers and save the reports for the 3 locations.
- Check speeding report for severe/ moderate markers and save the reports.
- Forklift inspection
- record hours on Fleet Check and file.
- Van Drivers Hours Records
- study the records and amend to reflect tracker recordings, chase anomalies, and save the vehicle files along with driver’s records.
- Monitoring Fleet Check
- looking for current alerts and following them up with the employee in question and recording the outcome of eyesight and Medical checks.
- Keep track of all defect paperwork and match it up with an invoice to confirm it has been completed.
- Other Admin aspects of the role:_
- Invoicing.
- Scanning.
- Update Datafile discounts.
- Send out the monthly packaging materials checker, and collating replies.
- Matching up the Diesel receipts with the invoices.
- Checking off DHL and Palletways invoices to make sure customers have been charged on Datafile.
- Ordering of stationary/supplies for all branches, creating purchase order, send out supplies via our warehouse.
- Keep the Todd Company internal phone list up to date.
- Keep list of First Aiders up to date.
- Track key dates for tests and inspections i.e. PAT and fixed electrical.
- Track end of contract dates and scan all contracts.
- Log stock adjustments.
- Track Plaut invoices, adding any PO’s delivered during the month onto the report and ensuring we have the correct prices to add to the tracker.
- Ensure H&S manuals are kept up to date at all branches.
- Helping with the weekly fire alarm test.
- General filing.

Essential experience:
Thorough attention to detail.

Resourceful in covering Manager’s absence efficiently.

Able to prioritise work tasks and meet deadlines.

Capable of planning ahead and with good organisational skills.

Flexible in times of need Especially at Month End to support Manager.

Familiar with systems and office 365 programmes. Training will be given on Datafile, our in-house system.

Approachable, reliable, able to work to own initiative/not afraid to ask

**Job Type**: Part-time

**Salary**: £13.50 per hour

Expected hours: 20 per week

**Benefits**:

- Additional leave
- Casual dress
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Fleet Administration: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Northolt, UB5 5QS (required)

Work Location: In person

Reference ID: Business Services Administrator



  • Northolt, United Kingdom Todd Doors Full time

    **Salary**: £13.50 Per Hour **Hours**: 4 Hours Per Day, Monday - Friday **Benefits**: Auto Enrolment Company Pension, Staff Parking, Staff Discount, Uniform Provided, Wellness Programme, My Staff Shop, Enhanced Holiday Todd Doors, the UK’s leading supplier of quality timber doors are recruiting now for an experienced Administrator to join our Northolt...

  • Administrator

    2 days ago


    Northolt, United Kingdom Reed Business Support Full time

    **Administrator - West London** **Permanent Full Time** **Monday-Friday (7.30am - 4.30pm) - (8.30am-5.30pm) flexible** **Salary Negotiable** As the Nursey Administrator you will be responsible to the Nursery Director.You will be friendly, enthusiastic, empathic, sociable and caring. As the Administrator you will be responsible for administrative duties...

  • Administrator

    7 months ago


    Northolt, United Kingdom Construction Recruitment Services Full time

    We are Looking for a Administrator in Northolt Paying £13 -14 per hour Construction or Fire and Security admin experience required **Salary**: £13.00-£14.00 per hour Schedule: - Monday to Friday **Experience**: - Administrative experience: 2 years (preferred) - Fire and Security Admin: 1 year (preferred) - Construction Admin: 1 year...


  • Northolt, United Kingdom Auto City Full time

    **About Us**: Auto City is a family owned and run company that has been established since 1987 originally trading from Greenford, on Greenford Roundabout. The family has over 45 years of experience in the motor trade industry, who started in Wembley in 1979. We carry repairs on all class 4, class 5 and class 7 vehicles. We are accredited for the following:...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to fill the role of Receptionist in our busy office. As a key member of our team, you will be responsible for providing exceptional customer service to visitors and clients, while also maintaining a professional and welcoming atmosphere.Key Responsibilities:Front Desk Management:...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Limited Full time

    **Export Administrator** **Northolt, Middlesex** **£21,000 + Pension + Free Parking** A bright and enthusiastic Export Administrator is required by this progressive organisation, you will need to be able to work effectively and efficiently and be able to build good relationships with clients and colleagues. **Some of your duties will include**: -...


  • Northolt, United Kingdom NHS Full time

    Broadmead Surgery is a busy, friendly and fully computerised (SystmOne) practice located within Grand Union Village Health Centre in Northolt. We currently have over 7300 registered patients. **We are looking for a new member of staff to join our friendly team for 25 hours per week in a permanent position. Shifts will be between 8am 6.30pm Monday to Friday...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Job OverviewWe are seeking an experienced Receptionist to join our team at Burton Bolton & Rose Recruitment Services Ltd.Key Responsibilities:Manage the reception area, ensuring a welcoming environment for visitors.Answer and transfer phone calls in a professional manner.Provide refreshments to guests and maintain a clean and organized workspace.Chase...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Job OverviewBurton Bolton & Rose Recruitment Services Ltd is seeking a highly skilled Receptionist to join our team. As a key member of our staff, you will be responsible for managing the front desk, handling incoming calls, and coordinating logistics.Key Tasks:Visitor and Client Management: Manage the reception area, greet visitors, and provide information...

  • Helpdesk Administrator

    6 months ago


    Northolt, United Kingdom Red Rock Consultants Full time

    Red Rock Consultants are working with a national Building Services Contractor, who are rapidly growing due to new contractual agreements within the Commercial and Industrial Sectors. Due to growth across the business especially new people starting, IT support is now required. **The main duties include the responsibility for the following**: - Prepare and...


  • Northolt, United Kingdom Broadmead Surgery Full time

    **JOB PURPOSE**: To provide a welcoming and efficient reception service to all visitors and telephone enquiries, ensuring that the patient appointment systems function smoothly and efficiently. To provide administrative services including medical records maintenance, repeat prescribing and any other associated tasks. Principal Activities: 1. Receive, welcome...


  • Northolt, United Kingdom Dovetail and Slate Full time

    Dovetail and Slate is seeking a skilled Varicent Platform Administrator to join our team in Northolt, West London. The successful candidate will have a strong background in system administration, with experience managing Varicent ICM platforms.This role involves integrating data between Varicent and other business systems, as well as creating reports and...


  • Northolt, United Kingdom Sheridan Ward Recruitment Services Full time

    Customer Service Executive Do you pride yourself in delivering 5-star customer service at all times? Do you have customer service experience?You will need to be a great communicator that can provide product knowledge to customers and deal with any queries. You will be joining a fantastic business and teamYou do not want to miss out on this...


  • Northolt, United Kingdom MADE Employment Full time

    Are you a strong administrator looking for a new challenge? We have an exciting opportunity to join a well established Estate Agency chain in their sales administration team on a part time basis. The hours will be 9:30am to 2:30pm, Monday to Friday. Full training will be provided however strong experience in administration is essential. You must have...


  • Northolt, United Kingdom Dovetail and Slate Full time

    Varicent System Administrator Location: Northolt, West London Reporting to: Head of IT Salary: up to £40k Type: Full time, Onsite (not hybrid/remote) Dovetail and Slate are recruiting on behalf of a leading education provider based in Northolt. Role Purpose Manage and maintain the Varicent Incentive Compensation Management (ICM) platform to ensure...


  • Northolt, United Kingdom CV-Library Full time

    Varicent System Administrator Location: Northolt, West London Reporting to: Head of IT Salary: up to £40k Type: Full time, Onsite (not hybrid/remote) Dovetail and Slate are recruiting on behalf of a leading education provider based in Northolt. Role Purpose Manage and maintain the Varicent Incentive Compensation Management (ICM) platform to ensure...


  • Northolt, United Kingdom Todd Doors Ltd Full time

    Warehouse/Transport Administrator (with experience in a similar role) Based in Viking House, warehouse office (UB5 5QS). Reporting to the Head of Warehousing and Distribution Hours: Monday - Friday 07.00 - 16.30 42.5 per week Job Purpose: This person will be the link between carpentry, transport, and customers. They will be calling customers to arrange...


  • Northolt, United Kingdom Barnabas Medical Centre Full time

    **Job Summary**: To be responsible for undertaking a wide range of reception and administrative duties and the provision of general support to the multidisciplinary team. Duties can include but are not limited to, greeting and directing patients, patient registration, booking appointments, processing of information (electronic and hard copy) and assisting...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    About the RoleWe are looking for a skilled Receptionist to join our dynamic team at Burton Bolton & Rose Recruitment Services Ltd. In this role, you will be responsible for managing the front desk, handling incoming calls, and coordinating logistics.Main Responsibilities:Client and Visitor Interaction: Greet visitors, manage the reception area, and provide...


  • Northolt, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Job DescriptionBurton Bolton & Rose Recruitment Services Ltd is looking for a skilled Front Desk Professional to join our team.Main Responsibilities:Manage the front desk, ensuring a warm welcome for visitors.Handle phone calls, responding to queries and transferring calls as necessary.Prepare and serve refreshments to guests.Track and chase personnel for...