Governance Administrator

3 days ago

Oxford, United Kingdom River Learning Trust Full time

**Job Description - Governance Administrator**

**Job Title**:Governance Administrator

**Grade**:8 (£13.18 - £14.63) per hour

**Hours**:Approximately 95 hours per year including attendance at meetings and preparation and follow-up of meetings and other administrative tasks

**Accountable to**:Governing Body through Chair of Governors

**List of duties**

**Meetings**:

- To work effectively with the Chair of Governors and headteacher before every LGB meeting to prepare a purposeful agenda which takes account of RLT and DfE requirements, and is focused on school improvement.
- To work with the Chair of Governors and others to produce agenda papers on time.

To produce, collate and distribute the agenda and papers so that recipients receive them at least seven days before the meeting.
- Record attendance of governors at the meeting and take appropriate action as regards absences.
- Advise the governing body on governance legislation and procedural matters where necessary before, during and after the meeting. Take notes of the governing body meetings to prepare minutes, indicating who is responsible for any action agreed.

Record all decisions accurately and objectively with timescales for actions.
- Send drafts to the Chair and head teacher for amendment/approval by the Chair.

Copy and circulate the approved draft to all governors within the timescale agreed with the governing body. Keep a file of signed minutes as an archive record.
- Liaise with the Chair, prior to the next meeting, to receive an update on progress of actions agreed previously by the governing body.
- Chair that part of the meeting at which the Chair is elected.
- Maintain a record of signed minutes of meetings in school and ensure copies are sent to relevant bodies on request and are published as agreed at meetings.

**Membership**:

- Maintain a database of names, addresses and category of governing body members and their term of office. Initiate a welcome pack/letter being sent to newly appointed governors including details of terms of office.
- Maintain copies of current terms of reference and membership of committees and working parties and nominated link governors. Advise governors and appointing bodies of expiry of the term of office before the term expires so elections or appointments can be organised in a timely manner.
- Inform the governing body of any changes to its membership. Maintain governor meeting attendance records and advise the governing body of non-attendance of governors. Ensure this information is kept up-to-date on the school’s website.
- Ensure a register of governing body pecuniary interests is maintained, reviewed annually and lodged within the school and posted on its website. Confirm with the school that DBS (Disclosure and Barring) checks have been successfully carried out on all new appointees and re-appointees.
- Maintain a record of training undertaken by members of the governing body.

**Advice and Information**:

- Maintain a copy of the DfE Guide to the Law. Advise the governing body on procedural issues. Have access to appropriate legal advice, support and guidance and ensure that new governors have a copy of the DfE Guide to the Law and other relevant information.
- Take action on the governing body’s agreed policy to support new governors, taking account of the guidance provided by RLT.
- Ensure that statutory policies are in place and that a file is kept in school of policies and other school documents approved by the governing body. Keep a log of when policies need to be adopted/renewed by the governing body. Maintain records of governing body correspondence.

**Professional Development**:

- Undertake appropriate and regular training and development to maintain knowledge and improve practice.
- Keep up-to-date with current educational developments and legislation affecting school governance, including the maintenance of a copy of the DfE Guide to the Law.

**Other duties**:

- Clerk some or all statutory and non-statutory governing body committees.
- Assist with the elections of parent and staff governors.
- Give advice and support to governors taking on new roles such as Chair of

Governors or chair of committee. Participate in, and contribute to, the training of governors in areas appropriate to the clerking role.
- Maintain a file of relevant DfE, local authority and RLT documents and of archive materials.
- Prepare briefing papers for the governing body, as necessary. Helping with the production of a Schedule of Business including the cycle of agenda items for the meetings of the governing body and committees as appropriate.
- Other duties compatible with the post as agreed with the head teacher or Chair of

Governors

This role will require some travel to schools and so a driving licence and access to a car would be extremely beneficial.

**PERSON SPECIFICATION**

**Qualifications & Training**

Excellent literacy skills with excellent attention to detail

General clerical/administrati

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