Procure to Pay Administrator

6 months ago


Oxford, United Kingdom OWOA Full time

As a crucial member of our Commercial Services team, reporting to the Procurement Manager, you will collaborate closely with the finance team. Your primary responsibility will be managing shopping cart compliance and purchase order creation within our SAP By Design system. Your keen attention to detail and the confidence to challenge will be pivotal for success in this role, with ample support readily available.

**Key Responsibilities**:

- Ensure shopping carts align with governance procedures.
- Manage issues with internal stakeholders, escalating when necessary.
- Challenge and improve ways of working, contributing to a culture of continuous improvement.
- Provide resilience across the Commercial Services Team at an administrative level.
- Handle various reports, including those related to Framework spend, publishing payments compliance notices, and assessing suppliers' economic standing.
- Set up new suppliers, ensuring due diligence protocols are followed.
- Conduct reporting on spend data to support compliance and pipeline building.
- Undertake administrative tasks, such as creating letters, collating queries, setting up meetings, and more.

**Ways of Working**: We foster a learning organisation where coaching and feedback are integral. A highly adaptive and agile approach with a growth mindset is crucial. We expect our team members to be Pioneering, Agile, Collaborative, and Entrepreneurial, working at PACE.

**Skills & Experience Required**:

- Experience with Microsoft products and confidence in using various IT systems.
- Experience with finance systems (desirable but not essential).
- Ability to work independently and escalate issues when necessary.
- Strong time management skills, managing multiple priorities.
- Previous experience in a finance and/or procurement-related role

**Success Factors**: You know you have been successful when:

- Purchase orders are compliant with legislation and governance procedures.
- Spend reporting drives compliance and future decision-making.
- Reports and notices are issued in a timely manner.
- Business processes are understood and valued by all internal stakeholders.
- Procurement administration and governance run smoothly.

**What We Will Give You**:

- Dynamic, exciting, and rewarding work environment.
- Regular feedback and touchpoints for personal and professional development.
- Excellent benefits structure, including an end-of-financial-year bonus, employer contribution to the pension scheme, optional Private Medical cover, generous holiday scheme, Mental Health First Aiders, Employee Assistance Program, and income insurance.

**Job Types**: Permanent, Temporary contract

**Salary**: Up to £30,000.00 per year

**Benefits**:

- Company pension
- Employee discount

Schedule:

- Monday to Friday

**Experience**:

- Microsoft and using various IT systems.: 1 year (required)
- Administrative experience: 1 year (required)
- finance systems: 1 year (required)

Work Location: In person



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