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Band 3 Administrator

2 months ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
We are the NHS. We provide the care and services that you, we and our families would want to use.

At University Hospitals Birmingham (UHB) our teams are committed to building healthier lives - one of the starting points for any hospital is the Labs. Pathology is the department that studies and understands how illness and diseases work and their impact on people.

Pathology across University Hospitals Birmingham supports the hospitals in its delivery of medical science - we have an enviable reputation and our labs are recognised and accredited in diagnosis/treatment and research.

Our admin and clerical teams are a crucial component in the success of this Trust wide service. In order to support the department we have created an opportunity for three experienced administrators to work alongside our Cellular Pathology colleagues.

As part of the invaluable Team, you will be a reliable and committed individual who will help ensure we are continually adhering to our Trust values of Kind Connected and Bold. Working closely and reporting to the Office Manager. As a key member of this team, you will have a direct and positive impact on how we care for our patients within the hospital.

Two posts will be fixed term for 23 months. Full time 37.5 / Part-time/ Fixed term available

**Main duties, tasks & skills required**:
Your responsibilities will include a combination of the following;
Planning and co-ordinating the logístical arrangements for outsourcing work to external organisations.

Dealing with the receipt and return of referred external patient histology material (blocks and slides).

Booking in patient information using lab IT software (Telepath)

Record keeping and updating databases.

Dealing with confidential medical reports.

Co-ordination of Multi-Disciplinary Team meetings.

The roles will involve close liaison with external laboratories and supporting our Medical and Laboratory team. Ideally, you would have worked within a similar capacity, with experience in providing all round administration services.

You will have excellent communication and organisational skills, and be confident to make judgements unaided. You will be able to work proactively to problem solve and work on your own initiative.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
What's in it for you?
- Employed one the largest employers with a worldwide and enviable reputation
- which is recognised for providing 1st class care
- To be part of team where you are valued, and your opinion and ideas make a difference
- Public sector pension
- Paid overtime with enhanced rates of pay for evening, weekends, and bank holidays
- Access to onsite Temporary employment bank - where additional shifts can be selected
- Access to ESR - payroll and benefits programme to track your rewards
- A comprehensive induction, on-going training and development.
- Shopping Discounts (via Blue Light card)
- Free access to any latest vaccinations such as Covid and Flu

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment

**Desirable**:

- Experience of dealing with the Public/Customer service experience
- Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
- Experience of using IT systems

**Experience**:
**Essential**:

- Experience of dealing with the Public/Customer service experience.
- Experience of working with a range of Microsoft Office pac