Administrative Assistant

5 months ago

Hammersmith, United Kingdom Ealing, Hammersmith and West London College Full time

**Job Title**:Multiply Admin Assistant

**Department**:Executive Support & Administration

**Reports to**: Administration Manager

**Grade**:Scale 4

**Salary**: £23,086 - £25,515

**Location**:Hammersmith Campus

If you have a passion for helping others and you are looking to join a fantastic team working on our exciting contracts, we may have the job for you.

We are recruiting for an administrator to work on our Multiply contract, you will have an eye for detail and be able to work in a busy environment to meet the needs of our Multiply students.

**Main Duties and Responsibilities**:

- Maintain computer and manual record systems in accordance with Greater London Authority (GLA) guidelines and procedures. This includes the creation and use of Excel spreadsheets to input data, create student records and provide weekly update reports to the manager. You will be required to upload reports to the GLA database and other systems as required.
- General office administration tasks; filing, answering the phone, photocopying/scanning, answering queries from the Multiply team.
- As required, contact partners, opportunity providers and participants, to obtain information regarding programme delivery.
- Take self referrals as well as details from potential partners on behalf of the team.
- To provide an efficient administrative support service within agreed timelines, in line with the GLA contract.
- Be a point of contact for Multiply students for attendance issues, as well as routine tracking and follow up of participants.
- To be responsible for the ordering and management of Multiply stock.
- To service and attend meetings as required.
- To adhere to all College policies and procedures and in particular to processes in the Administration Department.
- Provide secretarial and curriculum administrative support to Multiply management and curriculum staff.
- Evening and weekend work may be required to suit business needs.
- To travel to any of the colleges or designated places as directed by the management team as appropriate in line with the duties of the position.
- Contribute to the administration of training activities including booking rooms/venues and participants.
- Actively promote equality and diversity, recognise, and actively challenge stereotyping, prejudice and discrimination ensuring that these principles permeate all working practice
- Promotes all College policies, particularly those which refer to equality of opportunity. Maintain standards of student behaviour and safeguarding young people and vulnerable adults.
- To implement Health and Safety and Security procedures in accordance with statutory and College requirements.
- To actively participate in continuous professional development.
- To undertake any other duties consistent with the key objectives and/or main duties of the post.

**Expectations and Key Skills of the Post Holder**

**Key skills**
- Effective communication skills, both spoken and written
- Good standard of mathematics.
- IT skills including data inputting, and producing data reports, must have an eye for detail (Database user training given)
- Ability to create and use Excel (an eye for detail and accuracy is essential)
- Able to work to deadlines under pressure
- Reliable and flexible with occasional site visits to other delivery centres/college campuses.
- Demonstrate model behaviours that, always, are consistent with an open, inclusive and participative style
- Be proactive in identifying and pursuing opportunities that are appropriate to maintaining his/her continued professional development
- Demonstrate a commitment to the development and practice of equal opportunities in every aspect of the life of the College
- Abide by the College’s data protection policy
- Actively participate in the appraisal scheme
- Participate in the implementation of and compliance with the provisions of legislation and good practice relating to health and safety
- Carry out work in a manner and framework that is consistent with the College’s requirement to safeguard children and vulnerable people
- Work within the College values

N.B. This job description is designed to outline a range of main duties that may be encountered. It is not designed to be an exhaustive listing of tasks and can be varied in consultation with the post holder to reflect changes in the job or the

**Resources**:
To plan, manage and ensure the effective deployment of the resource requirements for the services that are the responsibility of the role including financial human and physical resources.

In return for your skills and experience, we can offer you a competitive salary and pension provision, plus a generous annual leave allowance of 30 days plus bank holidays. Other benefits include our Employee Assistance Programme, discount portal and salary sacrifice schemes.

**Salary**: £23,086.00-£25,515.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking
- Referra

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