Company Secretarial Assistant

6 months ago

London, United Kingdom CPL Full time

**What is the opportunity?**

This is a fantastic opportunity to work in a dynamic environment as an important member of the team responsible for providing corporate governance, secretarial and advisory services to the Board and Board committees. Working in this environment will provide you with the opportunity to broaden and deepen your skills and financial services experience.

**In This Role You Will**
- Supporting the UK Company Secretary in planning and preparing for Board and ExCo meetings
- Coordinating the annual meeting's calendar, including collaborating closely with the key partners, as appropriate
- Preparing agendas for assigned governance forums and committees and liaising with functional representatives responsible for presenting papers, collating meeting packs, drafting the minutes and matters arising schedule
- Maintaining and ensuring relevance of the annual schedule of topics for the assigned committee(s)
- Actioning all information requests from the business and regulatory & audit partners (Internal & External)
- Assisting with the Board and Committee effectiveness reviews
- Ensuring the INEDs are supported by assisting them with Travel, Expenses, arranging meetings and other requests as deemed required, and providing general support to the UK Company Secretary and the team, as required

**Essential Qualifications**

There are no specific qualifications or minimum educational requirements needed for this role.

**What will make you stand out?**

You will have excellent communication skills, verbal and written, with high impact and well-developed influencing and partner management/engagement skills. We are looking for someone with ability to manage multiple demanding initiatives concurrently, balance multiple priorities and can complete them to tight timeframes. You are comfortable to work on your own initiative as well as within a team.

Previous experience working in a Company Secretary's Office while not essential is preferable. Above all you will be well-organised, proactive and adaptable and have an appetite to pursue a career in the area.

In addition, strong planning and focus on accuracy and attention to detail are a must

While not crucial a strong bonus would be experience using Diligent Board Portal software.

**More About The Team**

The Group Secretary's Office (GSO) sits within the Group's Corporate Affairs and Group Legal Division of the Group. We provide a full range of corporate governance, company secretarial, compliance and advisory services to the Group's Board, Executive Committee, subsidiary boards, and wider organisation.

**Why work for Bank of Ireland?**

The Bank of Ireland company culture prioritises work-life balance with an opportunity for flexible working, along with 24 days annual leave and excellent pension contributions. Family can mean different things to different people; we offer 6 months paid maternity leave, an innovative fertility and surrogacy policy and working parent supports.

Your wellbeing is important to us; we have an employee assistance program along with other fantastic supports. We also encourage and support staff to pursue educational and professional qualifications to grow and improve your career

**Key Competencies**
- Customer Focused - Self
- One Group, one team - Self
- Agile - Self
- Accountable - Self
- Manage Risk - Self

**Job Types**: Full-time, Fixed term contract, Freelance
Contract length: 6 months

**Salary**: From £40,000.00 per year

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London, Greater London: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Company secretary: 1 year (preferred)

Work Location: In person

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