![Herbert Smith Freehills](https://media.trabajo.org/img/noimg.jpg)
Practice Team Assistant
3 months ago
**BELFAST**
**THE OPPORTUNITY**
**Primary Responsibilities**
To provide support to the relevant Practice Area fee earning colleagues by assisting them in the following areas:
- Deliver high quality, accurate work whilst managing and responding to changing and competing priorities
- Meet required deadlines and negotiate alternate timeframes when necessary utilising other in-house services as appropriate (e.g. Office Operations, Reprographics, Document Production)
- Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high quality service and their expectations are managed
- Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of court/counsel bundles, deeds and fee earner working papers
- File relevant documents in electronic or hard copy files as and when required
- Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
- Manage the entry of timesheets for fee earners (where relevant) promptly with accurate use of phase and task codes (if required)
- Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process
- Assist with making Intapp client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage.
- Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports via Expert and rectifying errors and omissions when required
- Assist with the new business intake administration process which may include, conflict checks, file opening forms, anti-money laundering/agreed rates forms and preparing engagement letters including checking for retainers
- Assist the administrative support relating to the resourcing of fee earners across the Practice Areas.
- Assist with quick turnaround document work that cannot be sent to DP
- Assist with the organisation of event/meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners.
- Assist with point to point travel bookings which may include single/return train/flight tickets, hotel and taxi bookings
- Assist with updating client information and relevant databases, following fee earner instructions (e.g. InterAction)
- Prepare files for archiving and manage return/retrieval of files following firm guidelines
- Provide ad hoc support to the Practice Areas such as assisting with incoming mail, answering the telephones, booking couriers, organising repro/DP submissions, assisting with room moves and any other general administrative duties
- Treat your key relationships as ‘internal clients’ and demonstrate diligence, professionalism and a commitment to providing them with an exceptional experience including being a key point of contact for the team.
- Take an keen interest in the Practice Areas, key matters, issues and ‘hot topics; so that appropriate priority is given to queries and requests and issues are escalated
- Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal
- Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate this in your interactions with others
**SKILLS, EXPERIENCE AND QUALIFICATIONS**
- Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial group meetings, firm initiatives, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities
- Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working
- Assist with the creation/management of HSF and client datasites (extranets), building taxonomy in consultation with fee-earners ensuring sites are regularly updated and contain all relevant documentation
- Creating/amending/checking/uploading deeds schedules within the HSF REDS system
- Dealing with storage and recalling deeds as requested ensuring records are maintained in line with HSF process
**Skills, experience and qualifications**
- Typing speed minimum of 45 wpm with 98% accuracy
- Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
- Excellent written and verbal communication skills with a demonstrated ability to building effective
-
Practice Team Assistant
3 months ago
Belfast, United Kingdom Hayward Hawk Professional Services Full timeHayward Hawk are delighted to be working in partnership with a reputable law firm in Belfast to source a Team Administrator to join for their busy practice team. This is a Fixed Term Contract role of 11 months. **Responsibilities**: To provide support to the relevant Practice Area by assisting in the following areas: - Deliver high quality, accurate work...
-
Health Care Assistant
4 months ago
Belfast, United Kingdom Lewis Square Practice Full time'**JOB DESCRIPTION** **POST: Health Care Assistant** **LOCATION: Lewis Square Practice** **Reports to: Staff nurse/ Jennifer Turner Practice Manager** **Responsible to: Lewis Square Partner GPs** **JOB SUMMARY/MAIN PURPOST**: - As an employee of ‘Lewis Square’ to assist in the deliver of a high quality of Treatment Room Services._ **Main...
-
Practice Assistant
2 months ago
Belfast, United Kingdom Allen & Overy Full timeA&O Shearman is a new global industry-leading law firm, with 48 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the...
-
Accounts Assistant
2 weeks ago
Belfast, United Kingdom McKinty Associates Full timeJob Title: Bookkeeper (Practice)Location: BelfastSalary: c.£27K - £32K DOECompany: McKinty AssociatesMcKinty Associates is on the lookout for a skilled Accounts professional to enhance their team in Belfast. The successful candidate will undertake a range of financial responsibilities for a diverse clientele across various industries.Key...
-
Practice Administrator
2 months ago
Belfast, United Kingdom Fieldfisher Full timeWe are seeking an Administrator to join our Practice Administration Team within Legal Support Services function in our Belfast Support Hub. The Practice Administration Team support our UK, European and US offices with a vast array of administration tasks. Practice Administration are an ingrained part of the Fieldfisher family and make significant...
-
Practice Administrator
3 months ago
Belfast, United Kingdom Fieldfisher Full time**What can you expect?** We are seeking two experienced Administrators to join our Legal Support Services function in our Belfast Support Hub. Fieldfisher's Practice Administrators have a key role within secretarial services and provide administrative support across all Practice Groups and Business Services Professionals within the UK. **Inclusiveness and...
-
Practice Manager
4 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeExciting Opportunity: Practice Manager Position at Bupa Dental Care, Belfast, Ormeau Road Total Orthodontics Penny Chapman, Area Manager at Bupa Dental Care, is thrilled to announce a fantastic opportunity for a Practice Manager at our fully Orthodontic Practice located on Ormeau Road, Belfast. Why Join Us? Location: Belfast, Ormeau Road...
-
Bookkeeper (Practice)
2 months ago
Belfast, United Kingdom McKinty Associates Full timeBookkeeper(Practice) Belfast (BT4) Salaryc.£27K - £32K DOE McKinty Associates are pleased to be working on behalf of a respected Belfast based practice with an immediate need for an experienced Accounts professional to join their will undertake a hands-on role preparing accounts, bookkeeping, payroll and some tax responsibilities for a mixed client...
-
Financial Administrator
2 weeks ago
Belfast, United Kingdom McKinty Associates Full timeJob Title: Bookkeeper (Practice)Location: BelfastSalary: c.£27K - £32K DOECompany: McKinty AssociatesMcKinty Associates is on the lookout for a skilled financial professional to enhance their team in Belfast. The successful candidate will manage a diverse range of financial responsibilities for clients in various industries.Key Responsibilities:Maintaining...
-
Gp Receptionist
3 months ago
Belfast, United Kingdom Cliftonville Medical Practice Full time**Responsibilities** - Greet and check-in patients as they arrive at the Practice - Schedule and confirm appointments for patients both in person and on the telephone - Answer phone calls and respond to inquiries or direct to the appropriate member of staff - Maintain records and update information as required - Assist in administrative tasks such as filing,...
-
Group Practice Executive
6 days ago
Belfast, United Kingdom Herbert Smith Freehills Full timeJOB DESCRIPTION About Herbert Smith Freehills As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific,...
-
Gp Receptionist
3 months ago
Belfast, United Kingdom Cliftonville Medical Practice Full time**Responsibilities** - Greet and check-in patients as they arrive at the Practice - Schedule and confirm appointments for patients both in person and on the telephone - Answer phone calls and respond to inquiries or direct to the appropriate member of staff - Maintain records and update information as required - Assist in administrative tasks such as filing,...
-
Dental Hygienist
2 months ago
Belfast, United Kingdom The Guild Practice Full timeWe will soon have an opportunity for a dental hygienist to come and join our friendly, helpful and experienced team. Ours is a family run, private dental practice established over fifty years ago, in the same location, on Malone Road in Belfast. We need our patients to be looked after on Tuesdays and Fridays. Appointments are 30 minutes duration and...
-
Orthodontic Practice Supervisor
2 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeExciting Opportunity: Orthodontic Practice Supervisor Position at Bupa Dental Care We are pleased to present a remarkable opportunity for an Orthodontic Practice Supervisor at our esteemed dental practice. Why Consider This Role? Location: A prominent dental practice in a vibrant area. Parking: Convenient on-site parking options available. ...
-
Business Practice Manager
3 months ago
Belfast, United Kingdom Smart Dental Care Full timeTransform Your Career as a Business Cluster Manager Join us at the heart of Northern Ireland where rapid growth and innovation meet at our thriving dental practices. Led by our principle dentists, our practices have grown and developed with recent investment and new premises. Now, we’re searching for a dynamic dual-role Practice and Business Manager to...
-
Orthodontic Practice Leader
2 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeJoin Our Team as an Orthodontic Practice Leader at Bupa Dental Care We are excited to present a remarkable opportunity for an Orthodontic Practice Leader within our dedicated team at Bupa Dental Care. Why Choose Us? Location: Our practice is situated in a vibrant area with easy access. Parking: Convenient on-site parking and additional...
-
Orthodontic Practice Supervisor
2 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeExciting Opportunity: Orthodontic Practice Supervisor Position at Bupa Dental Care We are pleased to present a remarkable opportunity for an Orthodontic Practice Supervisor at our esteemed practice. Why Consider Joining Us? Location: A prime location within the community Parking: Convenient on-site parking and additional off-street options ...
-
Orthodontic Practice Leader
2 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeExciting Opportunity: Orthodontic Practice Leader Position at Bupa Dental Care We are pleased to present a remarkable opportunity for an Orthodontic Practice Leader at our dedicated orthodontic facility. Why Choose Us? Location: Our practice is situated in a prime area, ensuring accessibility for both staff and patients. Parking: Convenient...
-
Orthodontic Practice Supervisor
2 weeks ago
Belfast, United Kingdom Bupa Dental Care Full timeJoin Our Team as an Orthodontic Practice Supervisor at Bupa Dental Care We are excited to present a remarkable opportunity for an Orthodontic Practice Supervisor at our dedicated orthodontic facility. Why Choose Us? Location: Conveniently situated in a vibrant area. Parking: Ample on-site parking and additional off-street options available. ...
-
Team Leader
3 months ago
Belfast, United Kingdom Ann's Home Care Full time**About the Company**: Ann’s Home Care are recruiting a Team Leader to join our busy Home Care Team in Belfast **The Company** Ann’s Home Care is a family run home care agency, with 25 years experience in the delivery and management of home care services. Our Care assistants are at the absolute heart of what we do, delivering front line care to those...