Warehouse Administration

2 weeks ago

Coventry, United Kingdom Bruker Full time

Overview:
**Function**:
The function of the **Warehouse Administrator and Material Handler **is to play a strong team part in helping the Purchasing and Logistics Department effectively and efficiently fulfil its function as a key service provider to all of the UK Bruker companies.

**Objectives**:
**Material Handler**
- to deliver optimum service with respect to the physical movement of goods into and out of the Company, and their storage

**Warehouse Administrator**
- to ensure that goods receiving, shipping and purchase order documentation and stores control procedures and record-keeping are completed to a high order of accuracy and timeliness.

Each of these objectives requires individual effort and team playing, and active communication and co-operation with team colleagues and with colleagues in other departments to bring about continual improvement in working procedures and methods leading to optimum efficiency and customer satisfaction.

**Responsibilities**:
**Duties**:
Job duties, comprising both manual goods handling and dealing with documentation associated with goods movement, purchasing and stores will include the following tasks specific to the objectives:
**Material Handler**
- receiving goods onto the premises, forwarding onward for internal distribution
- collation and packaging of goods for shipment
- loading and unloading, including operation of a motorised forklift
- distribution of stores materials and parts
- assistance with and co-operation in general movement of plant and equipment when necessary
- providing assistance to colleagues throughout the Company with loading and unloading operations
- preparation of spares and repaired goods for despatch to support engineers in the field and overseas
- general housekeeping and upkeep of internal and exterior dispatch areas

**Warehouse Administrator**
- processing of delivery documentation
- preparing shipping documentation and liaison with shipping agents
- assist with Import and Export procedures and documentation accordingly
- maintenance of a parts & consumables stores including recording of receipts and issues
- maintenance of stock control system and progressing of stock orders
- general procurement and order processing documentation
- assisting colleagues with advice and information on goods receiving and delivery matters
- communication with external suppliers regarding deliveries
- record keeping.

**Other Duties**
- occasional duties to assist other areas of the organisation.

The Department structure is based on a 3 person team with both complementary, shared and overlapping duties, to provide continuity of service at all times, including holiday cover where required.

**Reporting**:
The position reports to The P&L Department Manager, who will agree expectations and allocate resources.

**Location**:
The position is based at our Coventry office. Residence within a reasonable commuting distance of the Coventry office is a condition of employment.

**Competence**:
To carry out the duties to the level expected, the minimum competencies are:
**Personal**:

- a friendly, accommodating and helpful disposition and a responsible attitude with an enthusiasm for helping others
- capable of working to a high standard as part of a team committed to quality of service, yet able to accept responsibility for an individual contribution
- willingness to take on colleagues’ tasks without prompting when the need arises, and to provide cover during periods of absence
- good general physical fitness and the physical capability to carry out tasks such as bending, lifting, carrying and stair climbing
- reliable, with a very high standard of personal presentation and a sense of purpose in seeing things through
- adaptable and open to change

Qualifications:
**Qualifications**:

- a current valid counterbalance fork lift truck license
- a current valid driving license

**Skills and Experience**:

- manual dexterity
- accurate, literate and articulate, with good communications skills in English, written and spoken
- understanding of the packaging methods required to avoid transit damage for a wide range of delicate electronic goods
- understanding of the documentation types used in a materials handling and stores department
- A good understanding of computer literacy skills in MS Word, MS Excel and MS Outlook, with an ability and readiness to gain additional competence in computer-based tasks.
- Knowledge of current import and export rules and regulations
- A good understanding of SAP (company ERP software)

**Hours**:
This is a full time position working 37.5 hours per week. Reasonable flexibility, especially of the finishing time, is expected to meet deadlines or other business priorities. You will be entitled to a 30-minute lunch break.

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