Pa / HR Assistant

6 months ago


Glasgow, United Kingdom Utopian Professional Recruitment Full time

We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced PA who is also comfortable supporting with HR administrative tasks. This is a full time role, for a period of 12mths with a view to potentially going permanent.

This is a brilliant opportunity for a proactive and organised individual who offers good PA experience and a good understanding of HR administrative tasks. Ideally from a background working within the professional services or legal sector.

**Your key responsibilities will include**:

- Provide PA support to the Managing Partner
- Diary Management
- Travel arrangements
- Arranging meetings
- Typing of documentation
- Support the HR department with generalist HR administration tasks
- Monthly pension administration
- Support with graduate recruitment and summer placement processes
- Assist with any HR projects
- Support the payroll department with any changes
- Managing all recruitment activities
- Liaising with agencies, drafting job descriptions and adverts
- Organising interviews
- Coordinating and developing induction schedules
- Running inductions for new starters to the business
- Update the company website with vacancies
- Updating and managing the HR system
- Processing of invoices
- Supporting with all Training activities
- Liaise closely with training providers
- Book training courses, rooms and ordering of refreshments
- Coordinate and circulate training materials
- Circulate course feedback
- Arranging payment of invoices
- Update CPD trackers and HR systems
- Providing PA support

**To be considered for this opportunity, our client does require the following experience /background**:

- **Whilst this role shows alot of HR tasks, your main focus will be being a PA and these administrative tasks in between, which also don't all happen daily.**:

- **Previous experience working as a PA and knowledge / experience of HR administrative based tasks**:

- **Background working within the legal sector or a professional services organisation**:

- Experience providing PA support
- Extremely professional and presentable at all times
- Excellent communication and interpersonal skills
- Highly organised
- Ability to think on your feet and use initiative
- Proactive and ensure tasks are completed before being asked
- Strong work ethic with high standards at all times
- Ability to work under pressure and juggle a variety of tasks
- Strong IT Skills and ability to use different systems including MS Office, Intranet
- Ability to work independently
- Willingness to be flexible and proactive

**Reward**
- Salary £28,000k per annum
- Generous holiday allowance
- Excellent training and a clear career path
- Pension
- Life Assurance
- Various incentives and rewards

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £28,000.00 per hour

Expected hours: 33.75 per week

**Benefits**:

- Additional leave
- Company events
- Company pension
- Health & wellbeing programme
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: KLUPR


  • Legal Pa

    3 days ago


    Glasgow, United Kingdom Bell Cornwall Recruitment Full time

    Legal PA Glasgow Ref: NT/BCR/10139 £22,000 - £24,000 The Role: - Maintaining and building effective relationships with internal and external clients - Attending client events and seminars where required - Identifying work commitments and prioritising your workload - Diary management for lawyers which includes arranging meetings and appointments, ensuring...

  • HR Assistant

    7 months ago


    Glasgow, United Kingdom Utopian Professional Recruitment Full time

    We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced HR Assistant to join them on a full time basis for a period of 12mths with a view to potentially going permanent. This is a brilliant opportunity for a proactive and organised individual who offers HR experience...


  • Glasgow, United Kingdom Wright, Johnston & Mackenzie Full time

    We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, renewable energy, farming and agricultural, telecoms and licensing, corporate, commercial dispute resolution, employment and family business. We have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline We are seeking an...

  • HR Consultant

    7 months ago


    Glasgow, United Kingdom Privilege HR Full time

    Job Advert **HR Consultant** Are you an experienced HR professional who is based in or around Glasgow and looking to be part of a dynamic team while enjoying the benefits and flexibility of being your own boss with support of a franchise opportunity? Privilege HR, a growing outsourced HR franchise organisation, who recently won “HR Consultancy of the...


  • Glasgow, United Kingdom Jenson Fisher Consulting Ltd Full time

    **Jenson Fisher** are currently recruiting a**PA/Executive Assistant** for their Client, a business consultancy in Glasgow City Centre. **Key Responsibilities will include**: - Providing assistance and support to the CEO - Minute taking at meetings - Attending board meetings - Processing expenses - Dealing with highly confidential matters Applicants should...

  • Lead HR Consultant

    7 months ago


    Glasgow, United Kingdom Gravitate HR Full time

    **Salary circa £45,000 per annum** Ready for a new challenge? Join a leading independent HR consultancy in a lead role to shape the future of our team and delivery to our clients. An opportunity has arisen to join our team in a senior role delivering HR consultancy to our retained and project-based clients, mentoring and developing our HR consultants, and...

  • HR Administrator

    5 days ago


    Glasgow, United Kingdom Anderson Strathern LLP Full time

    We have a great opportunity for a highly skilled administrator to join our busy, friendly and fun HR team. **The Role** Our small HR team is very busy and deals with all aspects of HR. We’re seeking a colleague to be based either in our Edinburgh or Glasgow office to deal with the high level of administrative processes for the team. This role forms a key...

  • Personal Assistant

    7 months ago


    Glasgow, United Kingdom Utopian Professional Recruitment Full time

    We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced PA who is also comfortable supporting with HR administrative tasks. This is a full time role, for a period of 12mths with a view to potentially going permanent. This is a brilliant opportunity for a proactive and...

  • HR Assistant

    7 days ago


    Glasgow, United Kingdom FPS Full time

    First People Solutions have been tasked with the search and selection of a HR Assistant to be based our clients office in Glasgow. We are looking for a HR assistant to perform administrative tasks and services to support effective and efficient operations of the current HR department. **Duties will include**: - Supporting internal and external enquiries...

  • Pa Assistant

    8 months ago


    Glasgow, United Kingdom north tech1 Full time

    Overview: Technologies, like people, work better when they work together. North offer a unique breadth and depth of expertise across the Internet of Things (IoT), networking and connectivity, and safety and security. Our smart integrated technology solutions transform the way people, organisations and places work. Delivering through five UK regional offices,...


  • Glasgow, United Kingdom Individual employer co Glasgow Centre for Inclusive Living Full time

    **Personal Care Assistant** Disabled man living in the G40 area of the city requires PA to provide assistance with personal care and support at home. Experience and knowledge of Parkinsons Disease and Dementia is desirable Hours of work: 20 per week. Worked Monday - Friday - 4 hrs per day Would consider 2 PA’s at 10 hrs each Rate of pay: £13.00 per...

  • Personal Assistant

    7 months ago


    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To provide high quality, effective and efficient PA and administrative support for a number of senior colleagues; and support the smooth running of the College of Arts & Humanities Student Services function, working directly to the College Head of Student Services and the Head of Academic and Student Administration. Working with relevant...


  • Glasgow, United Kingdom HRC Recruitment Full time

    **PA / Office Coordinator - Glasgow - Salary up to £26,000 p/a DOE** **Are you an experienced PA looking for a new opportunity in Glasgow? Do you have experience within a professional services environment? Are you looking to join a tight-knit team, providing high-end support to senior leadership daily?** We are looking to speak to experienced PA's and...

  • HR Assistant

    3 days ago


    Glasgow, United Kingdom Innocent Clothing Ltd Full time

    Innocent clothing is looking for a compassionate individual who can perform following duties efficiently. - Supporting internal and external inquiries and requests related to the HR department - Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves - Supporting HR-related training programs - Entering...

  • HR Assistant

    6 months ago


    Glasgow, United Kingdom Anderson Knight Full time

    Anderson Knight is seeking an experienced HR Assistant to join our client's team in Glasgow on a full-time permanent basis. This role involves supporting various HR procedures, including recruitment, employee management, and administrative tasks. The position offers flexibility with the opportunity for remote work. **Main Duties and Responsibilities**: -...

  • HR Assistant

    6 months ago


    Glasgow, United Kingdom NHS Scotland Full time

    An opportunity has arisen to join our existing team as an HR Assistant. You will be a central point of contact to provide a full range of HR guidance and support to department managers, staff, and staff-side representatives across the organisation. You will have a Certificate in Personnel Practice or equivalent experience in an HR environment. You will also...

  • Pa to CEO

    7 days ago


    Glasgow, United Kingdom HFD Group Full time

    **Job Title**: PA to CEO **Location**: 177 Bothwell Street, Glasgow, G2 7ER HFD Group have an exciting opportunity for a PA to CEO to join our Head Office team based at our new offices at 177 Bothwell Street, Glasgow. HFD Group is a full-service group of companies encompassing all aspects of property development, office management, support services,...

  • Secretary Pa

    5 days ago


    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    Our client who is based within the Public Sector has a temporary role for an Executive Assistant/PA. This role is in Glasgow City Centre and is for 2-3 weeks starting on Monday 27th February. The hours of work are Monday to Friday 9am to 5pm. This roleattracts a pay rate of £20.00 per hour. The post holder may be required to travel across local areas to...

  • HR Assistant/advisor

    6 months ago


    Glasgow, United Kingdom Iconic Resourcing Full time

    HR Assistant/Advisor Full-Time, Permanent Glasgow, Hybrid working Up to £30,000 depending on experience Iconic Resourcing HR are looking to speak with experienced HR Assistants to join our client on a full time permanent basis, who will become part of a small but busy HR team and help ensure a seamless service for all employees. Duties will include: -...

  • HR Assistant

    6 months ago


    Glasgow, United Kingdom Bow Hospitality Full time

    Bow Hospitality is a growing company in the Hospitality Industry which employs over 150 people across Glasgow and Surrounding and are looking for an HR Assistant to come on board on a part time basis, with room to expand the role as the company develops. We have a variety of venues, pubs, clubs and restaurants so the role would suit someone who also has...