Personal Assistant

5 months ago

Glasgow, United Kingdom Utopian Professional Recruitment Full time

We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit an experienced PA who is also comfortable supporting with HR administrative tasks. This is a full time role, for a period of 12mths with a view to potentially going permanent.

This is a brilliant opportunity for a proactive and organised individual who offers good PA experience and a good understanding of HR administrative tasks. Ideally from a background working within the professional services or legal sector.

**Your key responsibilities will include**:

- Provide PA support to the Managing Partner
- Diary Management
- Travel arrangements
- Arranging meetings
- Typing of documentation
- Support the HR department with generalist HR administration tasks
- Monthly pension administration
- Support with graduate recruitment and summer placement processes
- Assist with any HR projects
- Support the payroll department with any changes
- Managing all recruitment activities
- Liaising with agencies, drafting job descriptions and adverts
- Organising interviews
- Coordinating and developing induction schedules
- Running inductions for new starters to the business
- Update the company website with vacancies
- Updating and managing the HR system
- Processing of invoices
- Supporting with all Training activities
- Liaise closely with training providers
- Book training courses, rooms and ordering of refreshments
- Coordinate and circulate training materials
- Circulate course feedback
- Arranging payment of invoices
- Update CPD trackers and HR systems
- Providing PA support

**To be considered for this opportunity, our client does require the following experience /background**:

- **Whilst this role shows alot of HR tasks, your main focus will be being a PA and these administrative tasks in between, which also don't all happen daily.**:

- **Previous experience working as a PA and knowledge / experience of HR administrative based tasks**:

- **Background working within the legal sector or a professional services organisation**:

- Experience providing PA support
- Extremely professional and presentable at all times
- Excellent communication and interpersonal skills
- Highly organised
- Ability to think on your feet and use initiative
- Proactive and ensure tasks are completed before being asked
- Strong work ethic with high standards at all times
- Ability to work under pressure and juggle a variety of tasks
- Strong IT Skills and ability to use different systems including MS Office, Intranet
- Ability to work independently
- Willingness to be flexible and proactive

**Reward**
- Salary circa £30k per annum
- Generous holiday allowance
- Excellent training and a clear career path
- Pension
- Life Assurance
- Various incentives and rewards

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: £28,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Health & wellbeing programme
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person

Reference ID: KLUPR

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