HR Assistant/ Pa, Glasgow
5 months ago
We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, renewable energy, farming and agricultural, telecoms and licensing, corporate, commercial dispute resolution, employment and family business. We have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline
We are seeking an experienced and highly motivated HR Assistant to join our team in Glasgow. Your role will support the HR team in delivering a seamless service to Partners and employees. You will play a key role in supporting HR to help the business in achieving its ambitions for growth and supporting the development of our people by delivering core HR services to the business.
Key HR responsibilities include:
- attending law fairs as necessary
- HR projects: assisting with HR projects as required
- Reporting: utilising the HRIS to produce accurate reports in a timely fashion
- Payroll: supporting the HR department with payroll administration
- Monthly pension administration
- Updating the HR system
Other Administrative Support duties;
- General administrative: General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing post
- Client correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earners
- Diary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firm
- Confidentiality: Maintain client confidentiality and legal professional privilege
- Any other ad-hoc duties
Desired Skills and Experience
- Previous experience within a personal assistant or secretarial background is essential
- Experience within HR is desirable
- Excellent IT skills including full MS Packages and experience using MS Excel
- Demonstrated knowledge and use of track changes
- Working knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etc
- Be able to build rapport and communicate positively and effectively with all levels of employees and partners
- Be self-motivated and self-driven
- Be good at influencing people and look for constructive and positive solutions
- Have excellent IT, Excel and data analysis skills and confident in utilising information to support business priorities
- Have excellent attention to detail
- Proactive with a positive ‘can do’ approach
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