Pa to CEO

7 days ago

Glasgow, United Kingdom HFD Group Full time

**Job Title**: PA to CEO

**Location**: 177 Bothwell Street, Glasgow, G2 7ER

HFD Group have an exciting opportunity for a PA to CEO to join our Head Office team based at our new offices at 177 Bothwell Street, Glasgow.

HFD Group is a full-service group of companies encompassing all aspects of property development, office management, support services, construction, energy, and associated data services. By building a solid reputation for high-quality commercial developments and innovation over the last 30 years, HFD Group is recognised as Scotland’s leading commercial property company.

Your role would be to act as the first point of contact to the CEO therefore ensuring all correspondence and phone calls are dealt with to a high standard, with a calm and professional manner. You will provide full secretarial and administrative support to the CEO and senior management team, also showing an ability to be proactive when managing diaries/events. Duties & Responsibilities include:

- Maintain a high level of confidentiality in respect to all management/business activities.
- Provide broad PA and administration support, including meeting preparation, taking precise and accurate minutes and documentation.
- Proprietors meeting preparation, minute taking and distribution.
- Call handling/telephone enquiries.
- Typing correspondence, documents, and reports.
- To ensure all actions are logged, tracked, and completed in a timely manner.
- Organise and process expense claims for the CEO.
- Organise national and international travel and accommodation.
- General support to the team and help the business where it may be required.
- Liaising with other departments within the business on a day-to-day basis
- Collate and prepare Board Packs for Board meetings.
- Plan, co-ordinate corporate events fundraising dinners, internal lunches/dinners and sporting events.
- Assist with research on tenders, proposals.
- Prepare PowerPoint presentations for internal and external use.
- Proactive diary management for CEO.
- Time allocated to personal projects of CEO.
- Any other reasonable tasks or duties associated with the role.

Experience/Qualifications:

- Ability to work accurately, with attention to detail.
- Organisational skills and the ability to multi-task.
- Database management.
- Good oral and written communication skills.

Knowledge/Skills:

- Working knowledge of various Microsoft packages; Office 365, Outlook, SharePoint, Word, Excel, PowerPoint etc.
- Maintenance and upkeep of both electronic and paper-based filing systems.
- Minute taking.
- The ability to use your own initiative.
- Strong level of teamwork with colleague and other business leaders.

What we offer in return for your hard work?
- Competitive salary
- 31 days annual leave
- Increased company pension
- Employee Assistance Program
- Employee discounts (high-street, events, cinema)
- And loads more

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- Employee discount

Schedule:

- Monday to Friday

Work Location: In person

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