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Procurement Administrator
4 months ago
Employment Type Full time- Location Hybrid - Didcot, UK Harwell, Didcot, Oxfordshire (onsite 2 days per week)- Salary £28,000 - £33,000 (GBP)- Team Commercialisation & Procurement- Seniority Junior- **Closing**: 5:30pm, 28th Feb 2024 GMT
**Perks and benefits**:
- Flexible working hours- Work from home option- Healthcare- Life Insurance- Wellness programs- Employee Assistance Programme- Enhanced maternity and paternity leave- Extra holiday- Sabbatical Opportunities- Professional development- Paid volunteer days- Salary sacrifice- Team social events- Extracurricular clubs- Cycle to work scheme**Job Description**:
**Job Title**:Procurement Administrator
**The Challenge**: As part of the Commercial Services team, reporting to the procurement manager, this individual will work closely with the finance team to manage shopping cart compliance and purchase order creation in our SAP By Design system.
They will undertake a variety of administrative tasks, including but not limited to: creation of letters to notify suppliers about tender information, collation of clarification queries and coordination of responses, setting up meetings and coordinating discussions, doing desktop research to identify relevant suppliers, contacting relevant suppliers, triaging new requests and escalating issues, capturing actions in meetings and communicating these effectively, administrating our mailbox, task management software and contract database.
They will ensure that shopping carts align with Catapult governance procedures, managing any issues with internal stakeholders and escalating when needed. Attention to detail and the confidence to challenge will be key factors to success in this role but support will be readily available.
They will seek to challenge and improve ways of working, supporting a culture of continuous improvement by offering their own ideas and suggestions. They will provide resilience across the Commercial Services Team at an administrative level when required.
There are various reports they will be responsible for, including reporting against Framework spend, payments compliance notices and working with other finance colleagues to assess suppliers economic and financial standing. They will set up new suppliers on the system and make sure they have been through the appropriate due diligence protocols. They will also conduct basic reporting on spend data to support with managing compliance and pipeline building.
**Ways of Working**: We are a learning organisation where our ways of working are underpinned by coaching and feedback, fostering adult to adult conversations. Innovation is at the heart of everything that we do, therefore being highly adaptive and agile with a growth mindset will ensure your success at the Catapult. We expect our people to be Pioneering, Agile, Collaborative and Entrepreneurial, working at PACE.
There will be a lot of work across both the Commercial Services and the Finance teams and there will be an expectation that close collaboration will be maintained by the individual in this role.
**Skills & Experience required**:
- _ Experience working with Microsoft products and confidence using various IT systems once familiar._
- _ Ability to work independently whilst able to recognise when to escalate issues._
- _ Ability to manage multiple competing priorities and remain organised. Good time management skills._
- _ Willingness and curiosity to learn about the Catapult and its Finance and Commercial Services functions._
- _ Ability to communicate clearly in written and verbal formats._
- _ Previous experience in either a finance and/or procurement related role desirable but not essential._
- _ Experience working with finance systems is desirable but not essential._
**Behaviours expected**:
- _ Attention to Detail_
- _ Collaborative_
- _ Managing a Quality Service_
- _ Positive Approach_
- _ Reflector/Growth mindset_
- _ Confidence to challenge_
**Success factors**: Y_ou know you have been successful when _
- _ Purchase orders are compliant with legislation and Catapult governance procedures._
- _ Spend reporting is driving compliance and future decision making._
- _ All reports and notices are issued in a timely manner._
- _ Our business processes are understood & valued by all internal stakeholders._
- _ Our procurement administration and governance is running smoothly._
**The purpose of your new team**:
- What is the overall objective of your team?_
- The team will provide this:
- _
- _ Early engagement with business leads and project managers to support them with the development of their collaborative & commercial opportunities by providing clarity of information, contract scrutiny, risk evaluation and compliance advice allowing the Catapult to leverage its position, outputs and impact._
- _ By supporting Business Development (Sales) Leads, Bid and Project Managers, Budget holders & their objectives - delivering best value, compliance & timely contract award. The team wi
