Engagement and Opportunities Coordinator

7 months ago

Greenwich, United Kingdom Greenwich Students' Union Full time

**Job Purpose**

The Engagement and Opportunities Coordinator (Events) will be responsible for delivering effective co-curricular engagement opportunities across Greenwich Campus. This role will enhance participation, identify and minimize barriers for the diverse student population across the Greenwich community, and connect students within their communities.

**Reports to**: Campus Engagement & Opportunities Manager - Greenwich

**Responsible for**:Supervising student staff and volunteers (Student Leaders)

**Department**:This student-facing role sits within the Engagement and Opportunities department, with other key areas consisting of; Societies, Sports, Activity Programmes (Give it a Go, Global Greenwich, GSU Move, Medway Move) and Front of House. Together, we provide a high-quality service for students across our three campuses, that they can shape, steer and be at the heart of.

**Duties and Key Responsibilities**

Activity Programmes
- Coordinate key activity programmes at Greenwich campus, delivering high quality co-created opportunities for students to engage with GSU, build community and have fun. Primarily this role will focus on two activity programmes:Give it a Go - Offering low-commitment, low-cost, regular activity on campus

Global Greenwich - Supporting International students to build communities and celebrate the diverse cultures on campus
- Work with students, student groups and officers on the co-creation of activity to suit the needs of our diverse population at Greenwich.
- Work alongside student group coordinators to enable societies and sports clubs to stimulate the growth of groups and memberships through low-commitment activity.
- Supervise student staff and student group leaders assisting with the running of activity, ensuring appropriate training and support is provided to maintain high quality opportunities.
- Support with the annual delivery of Welcome in September and January, helping new and returning students engage with their Students’ Union through unique events.
- Support the delivery of key events across GSU including Activities Awards, SLTAs and our annual ‘Become Your Best Conference’ staff conference.
- Effectively communicate opportunities to students, working with Marketing to promote activities and maintain up-to-date information for upcoming events.
- Ensure all activity adheres to relevant health and safety procedures, completing risk assessments, external speaker checks and accident management reports where appropriate.
- Build positive relationships with external providers and internal teams to support the development of high-quality activity.
- Identify and minimise barriers for students to engage to improve wellbeing and reduce loneliness

Monitoring and Evaluation
- Maintain central databases, ensuring data relating to engagement and satisfaction is collected and analysed.
- Embed feedback and evaluation mechanisms into activities to capture student feedback, satisfaction and insights
- Provide regular reports to the Engagement and Opportunities Manager to inform our service provision in areas relating to student engagement and the international student experience.

Budget and financial management
- Carefully manage allocated budgets for activity programmes, ensuring effective spend and a detailed approach to financial procedures such as invoice processing.
- Together with the Campus Engagement and Opportunities Manager and the Finance team, ensure suitable financial procedures are in place and maintained, providing reports as required.
- Contribute to the budgetary planning and effective spending of groups’ budget

General Responsibilities
- Represent and be an ambassador for Greenwich Students’ Union
- Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position
- Maintain and improve competencies through continuous professional development.
- Abide by organisational policies, codes of conduct and practices
- Support and promote liberation, diversity and equality of opportunity in the workplace
- Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and Project data
- Actively seek better ways to assist GSU in its effort to become a more sustainable workplace

**Personal Specification**

Experience
- Relevant experience working in the youth, education, student union or other membership organisation
- Proven track record of developing and implementing projects and/or events
- Experience of working as part of a multi-functional team whilst being accountable for own responsibilities
- Experience of working to and embedding operational policies and procedures
- Experience of working with a range of stakeholders and partnership working

Essential Skills and Abilities
- Strong organisational skills, with the ability to prioritise well and meet deadlines and agreed budgets to a consistently high standard
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