Personal Assistant

6 months ago


Nottingham, United Kingdom No.7 Boots Full time

Nottingham

Full-Time

Permanent

Overview:
We’re looking for an experienced PA to provide proactive, efficient administration and organisational support our Global Director of Strategic Agency Partnerships and B-Hive (our internal creative studio) and three other Directors in the leadership team:

- Global Director of Product Development
- Global Digital Director
- Global Brand Director - Healthy Skin

The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business. This is a great opportunity for an PA who is looking for career progression and who wants to be part of a wider PA community.

Key Responsibilities:

- Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
- Complex diary management and meeting organisation
- Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
- Organise, setup and communicate key functional team meetings
- Setting agendas and following up on actions
- Booking travel and accommodation arrangements, delivering the most cost effective and efficient solution
- Expense management - tracking and accurate / on time submission
- Supporting confidential business processes such as Performance, People and Payroll
- System changes such as onboarding and leavers, salary changes, annual leave tracking
- General admin support: employment contract changes, drafting and reviewing letters
- To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate.
- Build, manage and maintain distribution lists and organisational charts
- Resolve basic IT issues and raise to the Help Desk as required
- Work collaboratively with the PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.

What you’ll need to have:

- First class organisational and diary management skills, with a love for structure
- High levels of flexibility and adaptability
- Minimum of five years’ experience as a PA at Director/VP level

With the ability to:

- Multitask, prioritise an everchanging workload and work under pressure
- Solve problems and work autonomously
- Communicate effectively with senior leaders and executives
- Build positive relationships at all levels across the business and with external contacts
- Learn new systems and operate them efficiently
- Experience using the full Microsoft Office suite
- Willingness to learn and manage change / challenge yourself
- A personable team player willing to go the extra mile to support others in the organisation

Hybrid Working (3 set days in the office)

We offer our Support Office team members a 3/2 hybrid working approach, based upon empowerment, accountability, care, and trust, which includes a mix of remote and office-based working - our set office days are Tuesday, Wednesday and Thursday and WFH days are Monday and Friday.

About No7 Beauty Company:
No7 Beauty Company is more than just one voice, we are five iconic brands - No7, Liz Earle, Soap & Glory, Botanics and Sleek MakeUP. We believe in creating the best in beauty for everyone - we’re innovators with a passion for challenging perceptions with ground-breaking products, proven results, and positive impact. We’ve built a reputation on scientific innovation, whilst being environmentally sustainable and socially responsible.

We’re an equal opportunity employer and no matter where you work in No7 Beauty Company, you’ll be empowered to be your authentic self - we share a culture where diversity, equity and inclusion are at the centre of everything we do. Join us and together we can achieve more. Find out more here.

Our benefits:
Boots Retirement Savings Plan
Enhanced maternity/paternity/adoption leave pay
Discretionary annual bonus
Generous employee discounts

Flexible benefits scheme including discounted gym membership, life assurance, activity passes, holiday buying and much more.

What’s next:


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