![Nottinghamshire Healthcare NHS Foundation Trust](https://media.trabajo.org/img/noimg.jpg)
Personal Assistant
3 months ago
We are seeking an enthusiastic individual to join our dynamic and forward thinking friendly administration team. You will be providing day to day secretarial and admin support to the Personality Disorder Pathway Leadership team and the wider team based within Adult Mental Health Care Group.
You should have excellent communication, organisational and time management skills and previous experience working in a Secretarial/Personal Assistant role.
We believe in a healthy work life balance, so we will empower you to work flexibly and also promote a hybrid way of working
Preparing meeting agenda's and minutes.
Produce high quality reports.
Processing absence/holidays.
Processing Change Forms.
Supporting Recruitment Processes.
Supporting Complaints and Investigations Processes.
Ordering of procurement.
Managing referrals
First point of contact for the Personality Disorder Hub
Working together as a close knit team - we work as one.
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you
TeamNottsHC
Responsible for all aspects of secretarial support, and for ensuring that accurate work is completed within the time limits and standards set. Working to optimum in terms of efficiency and organisation
Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.
Co-ordinates a comprehensive administration and secretarial service - prioritising, delegating, organising departmental workloads
To work closely with the other Personal Assistants to ensure consistency across the Directorate, peer support and absence cover arrangements are in place
Produce high quality reports within agreed deadlines as required
Production and collation of complex and sensitive documents to include composing and typing letters and other documentation as required
To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.
To arrange away days or conferences as delegated.
Facilitate meetings, investigations, disciplinaries, including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking
Ensure actions resulting from all meetings and other working parties are time lined and undertaken
To source and precis information as required
Ensure that the Trust’s Standing Financial Instructions are adhered to at all times in relation to petty cash, requisitioning and receipting of goods.
To monitor and order stock and non-stock items as required
To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust’s assets are secure at all times.
To suggest changes to and implement local health and safety procedures.
To manage the Health and Safety Workbook under the provision of the Trust’s Health and Safety policy in relation to admin staff and site common areas
Train and supervise the admin secretarial staff, providing daily support and advice in relation to duties and responsibilities
Undertake regular 1:1 supervision sessions and annual Personal Appraisal and Development reviews (PAD)with administration, secretarial staff.
Ensure all administration, secretarial and reception staff undertake essential training appropriate to their role.
Monitor and manage the sickness and absence for admin, secretarial and staff a
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