Event Executive

3 weeks ago

Kenilworth, United Kingdom Royal Agricultural Society of England Full time

We are seeking an enthusiastic and organised individual to join the technical events team to assist in the delivery of all aspects of the 2024 **British Pig & Poultry Fair **taking place at the NEC on 15th and 16th May.

This is a unique opportunity to join a leading event delivery team to work on a well-known farming business event. You will work across all aspects of the event from operations and marketing, to exhibitor stand bookings and visitor registration. Your role will be key in helping ensure the smooth running of the event and the customer satisfaction of our exhibitors and visitors.

This role would suit anyone who is highly organised and enjoys variety - no two weeks will be the same Event and or agricultural knowledge would be a bonus.

This role could be ideal for someone looking to move into the events sector or build their event knowledge and experience, as it will give you an unprecedented insight into what it takes to plan and deliver a leading trade event.

This is a fixed term (5 months) full time position based at our offices at Stoneleigh, commencing January 2024 until end May 2024, however there may well be a role at the RASE available at the end of the term.

**MAIN DUTIES AND RESPONSIBILITIES**

Assist the Event Manager with the event operational delivery, this will include:

- liaising with contractors and suppliers
- maintaining accurate database records of booked event exhibitor contacts
- liaising with finance to assist in credit control
- collection and chasing of exhibitor forms
- collation of information for event guides
- helping manage the organisers office at the event

Assist the Head of Technical Events with marketing and event content. This will include:

- supporting the delivery of marketing, social media and press campaigns to encourage visitors to attend the Fair
- updating the Fair website
- tracking the effectiveness of marketing activity
- assisting with managing photography and videography at events.

Work on site based in the organisers office during the event build-up, on event days and during the breakdown, liaising with exhibitors face to face. Please note this will include the requirement to stay away during the event dates 13 - 16 May.

Maintain a professional attitude with regard to all event matters and at all times answer or re-direct incoming enquiries appropriately.

**PERSON SPECIFICATION**
- a positive and friendly outlook with a can-do attitude
- excellent organisational skills
- experience of working in an administrative role and operating within a busy team environment
- ability to meet deadlines with excellent attention to detail and time management skills
- experience of using and maintaining databases
- able to communicate tactfully, confidently and effectively both on the phone and in writing
- excellent customer service skills
- a passion for events and/or agriculture
- ability to work independently when necessary
- Working calmly under pressure with attention to detail
- Computer literate - Microsoft packages, Excel, Word, Outlook, etc

**Desirable**
- Knowledge and understanding of the agricultural and events sectors.

**WHAT YOU WILL GAIN**

**This role will provide unprecedented experience of**:

- a hands-on role as part of an event delivery team
- managing external agencies and suppliers
- relationship building skills
- delivery of a marketing and PR campaign
- website management
- communication and negotiation skills with a wide variety of people

**THE ROYAL AGRICULTURAL SOCIETY OF ENGLAND**

**ROLE DETAILS**

JOB TITLE**:Event Executive**

CONTRACT**:Full time from January 2024 to end May 2024 (5 months).** There is the possibility to flex working arrangements and for some home working, however at least 4 days to be office based at Stoneleigh.

SALARY**:£22,000 to £27,000 **per annum pro rata depending on experience.

REPORTING TO**:Head of Technical Events**

PLACE OF WORK**:RASE Centre, 6th Street, Stoneleigh Park, Warwickshire, CV8 2LZ**

If you would like to discuss the role in more detail, please do not hesitate to contact Alice Bell on 07977 499 420.

**Salary**: £22,000.00-£27,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- full time working: 2 years (required)

Ability to Commute:

- Kenilworth CV82LG (required)

Work Location: In person

Application deadline: 08/12/2023
Reference ID: Event Executive, Pig & Poultry Fair 2024
Expected start date: 08/01/2024

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