Deputy Private Secretary to The CEO

3 weeks ago

London, United Kingdom Government Digital Service Full time

**Details**:
**Reference number**:

- 286068**Salary**:

- £41,412-
**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- GDS - Business and People Services**Type of role**:

- Administration / Corporate Support
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
GDS exists to help government make brilliant public services that empower people in the UK. We work at the very centre of government to drive digital transformation, focused on users. We build and maintain common platforms, products and tools for others to use and create great public services that are accessible, inclusive and easy to use. We also work with departments to identify patterns, share learning and create change to make a government more efficient.

Our teams are organised around delivering on our priorities, these are:

- Make it easier for people to find what they are looking for on GOV.UK
- Build common service platforms to make it simpler and cheaper to build quality digital services
- Promote agile, user-centred design practices both in the UK and across the world

**Job description**:
We are looking for a highly-organised, proactive, and dedicated individual to provide exceptional support to the CEO of the Government Digital Service. The role is a challenging one with a high level of exposure and responsibility - you will be exposed to decision-making from the most senior leaders in the civil service, and government.

Reporting to the CEO’s Chief of Staff, you will form an integral part of a friendly and high-performing private office team. You will also join a wider community of private office professionals across GDS, the Cabinet Office and beyond, who work together to support the digital transformation agenda in government.

You will be responsible for keeping the CEO’s day on track, ensuring they are well prepared with context to meetings, and have insight from a range of topics to hand. You will also support the Chief of Staff to identify the priorities for the CEO and make sure they are delivered.

This is a varied role where you will be required to display high levels of judgement across a broad range of topics, often dealing with senior stakeholders on high profile and sensitive matters.

**Responsibilities**:

- Manage the CEO's calendar, schedule meetings and appointments, ensuring efficient time management and prioritisation of commitments.
- Coordinate logistics for meetings, conferences, and events, including preparing agendas, gathering materials, and making necessary arrangements.
- Organise domestic and international travel arrangements, including flights, accommodations, transportation, and itinerary planning.
- Prepare and edit correspondence, presentations, and reports on behalf of the CEO, ensuring accuracy and adherence to company guidelines.
- Working to the CEO’s Chief of Staff to manage incoming mailbox communications and other correspondence, and prioritise matters that require the CEO's attention.
- Liaising effectively and working in partnership across a range of internal and external stakeholders, including senior leaders, executives and partners, maintaining professionalism and discretion at all times.
- Building and maintaining effective working relationships with other Private Offices, including the Permanent Secretary and Ministerial Private Offices.
- Maintain the strictest confidentiality regarding sensitive information
- Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses.
- Assist in the preparation and organisation of leadership team meetings, including the distribution of materials and meeting minutes.
- Work with the Chief of Staff and Deputy Private Secretary to identify opportunities to continuously improve the function of the office.

**Person specification**:
You will:

- Hold a Bachelor's degree or equivalent in Business Administration or a related field.
- Have previous experience supporting C-level executives, preferably within a digital context
- Be exceptionally organised and a great multitasker who can manage multiple priorities and meet tight deadlines.
- Demonstrate good judgement and strategic thinking, being able to anticipate approaching risks and opportunities, providing mitigation where necessary.
- Excellent verbal and written communication skills, with a keen attention to detail and the ability to communicate effectively with all levels of an organisation.
- Strong interpersonal skills and the ability to build and maintain relationships with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant office software - G-Suite would be an advantage.
- Proactive, solution-oriented

  • Deputy Principal Private Secretary

    1 month ago

    London, United Kingdom Office of the Secretary of State for Wales Full time

    **Details**: **Reference number**: - 328985**Salary**: - £58,847 - £66,670- G7 Private Secretary Allowance of £8,271- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7- MoJ Grade 7**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Communications / Marketing - Secretarial -...

  • Deputy Principal Private Secretary

    1 month ago

    London, United Kingdom Ministry of Justice Full time

    Salary 1 - £58,847 - £66,670 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - London City/Town 1 - London Building/Site 1 - WALES OFFICE LONDON, SW1A 2NP Grade 1 - Grade 7 Organisation Grade for MoJ 1 - Grade 7 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate Support,...

  • Private Secretary to The Senior Deputy Speaker

    1 month ago

    London, United Kingdom House of Lords Full time

    Positions - 1 Band / Grade - HL8 Salary - £53,730 Post Type - Concurrent (External + Internal) Contract Type - Permanent Working Pattern - Full Time Leave entitlement - Starting at 30 days per annum Pension - Civil Service Pension Scheme Closing Date 5th June 2023 at 17:00 Interview Date(s) - 16th of June **Background** The post holder will work...

  • Pa to Deputy CEO

    1 month ago

    London, United Kingdom Ruffer LLP Full time

    Do you have extensive diary management experience, organising and setting up meetings? - Are you an excellent multi-tasker with superb corporate administrative support experience and a high level of attention to detail? - Do you have a proactive attitude, strong ability to co-ordinate workloads with the utmost discretion and organise individuals? We are...

  • Deputy Private Secretary

    1 month ago

    London, United Kingdom Government Digital Service Full time

    **Details**: **Reference number**: - 337797**Salary**: - £40,850 - £48,243- **Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - GDS - Product and Technology**Type of role**: - Digital - Information Technology**Working pattern**: - Flexible working, Full-time, Job share, Part-time, Compressed hours**Number of...

  • Deputy CEO/Director of Services

    2 weeks ago

    London, United Kingdom Orange Tree Theatre Full time

    The Deputy Executive Director is a new two-year fixed term role created to support with the growth of the OT at an exciting time. The Deputy Executive Director will work with the Joint CEOs and deputise for the Executive Director & Joint CEO by providing producing, organisational, financial and managerial support and leadership for the OT, while we fundraise...

  • Deputy CEO/Director of Services

    4 days ago

    London, United Kingdom Orange Tree Theatre Full time

    Job Description The Deputy Executive Director is a new two-year fixed term role created to support with the growth of the OT at an exciting time. The Deputy Executive Director will work with the Joint CEOs and deputise for the Executive Director & Joint CEO by providing producing, organisational, financial and managerial support and leadership for the OT,...

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom Lorien Full time

    Deputy Company Secretary Contract - Inside IR35 3 months + Hybrid - London/Remote My client is currently recruiting for a Deputy Company Secretary to support the Company Secretary and team. You will be planning, organising and preparing for board or committee meetings. Attending and preparing minutes of meetings. Maintain oversight ofall statutory...

  • Deputy Company Secretary

    4 weeks ago

    London, United Kingdom Taylor Root Global Legal Recruitment Full time

    Deputy Company Secretary **LOCATION** City of London, London**CONTRACT TYPE** Permanent**POSTED** Posted 41 mins ago**INDUSTRY** Education**SALARY** £100000 - £120000 per annum**EXPIRY DATE** 2023-03-14**The Role** We are working with a global organisation who are looking for a Deputy Company Secretary to join their team in London. This role will...

  • Deputy Company Secretary

    4 weeks ago

    London, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    4 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDONA global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for.The role will involve direct access to the board,...

  • Deputy Company Secretary

    3 weeks ago

    London Area, United Kingdom Hays Full time

    NEWLY CREATED DEPUTY COMPANY SECRETARY ROLE WEST OF LONDON A global mining company that is domiciled in the UK and listed on the NYSE is looking for a Deputy Company Secretary. The role will be supporting the Group Company Secretary who has an astounding pedigree and will be an absolute inspiration to work for. The role will involve direct access to the...

  • Deputy Company Secretary

    1 month ago

    London, United Kingdom eFinancialCareers Full time

    Are you a qualified Deputy Company Secretary with Financial Services, preferably Investment or Asset Management experience? Do you work closely with the Board and Executive Committee to provide proactive, effective Company Secretarial (‘CoSec’) and Governance support? We are looking for a Deputy Co Sec to lead the CoSec and Governance team in its...

  • Deputy Company Secretary Contractor

    4 weeks ago

    London, United Kingdom Taylor Root Full time

    We are working with a global organisation who are looking for a Deputy Company Secretary to join their team in London ASAP on an initial 4-month FTC (with the potential to extend or become permanent) You'll help manage the Company Secretarial team, including subsidiary management, governance, KYC and supporting on M&A. As a genuine team-player, you'll work...

  • Legal Secretary

    2 days ago

    London, United Kingdom Apex Talent Recruitment Full time

    Apex Talent Recruitment, a leading recruitment agency in the Real Estate industry, is currently seeking a highly skilled and efficient Executive PA / Senior level PA to support the CEO. This role will also suit a Legal Secretary who would like to leave the legal profession and join a growing real estate company. This is a fantastic opportunity to join a...

  • PA to CEO

    3 weeks ago

    North London, United Kingdom Ribbons and Reeves Limited Full time

    PA to CEO | Islington PA to CEO needed for a multi-academy School Trust based in Islington! If you are an efficient PA with sufficient experience working with senior leaders in a school and are confident providing high level secretarial, organisational and administrative support, this role may be for you! The PA to CEO will be a crucial member of the...

  • Deputy Company Secretary Job

    1 month ago

    London, United Kingdom Tullow Oil Full time

    Residential Position Employment Type:Permanent Tullow Oil is a well-established, recognised, and African focused independent oil and gas company. The Group has interests in over 30 exploration and production licenses across 8 countries in Africa and South America. Our purpose is to build a better future through responsible oil and gas development. Tullow...

  • Corporate Secretary

    2 days ago

    London, United Kingdom BWW Recruitment Full time

    This exceptionally well-performing FinTech firm is now seeking to appoint a new Company on a full time, permanent basis. With exciting plans to launch an initial public offering in 2025, they now seek the advice and guidance of a Chartered Secretary with strong listed company experience. You'll be joining a small, growing team consisting of the General...

  • Deputy Private Secretary to Director General

    1 month ago

    London, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 346364**Salary**: - £38,350 - £41,035**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - HO - Immigration Enforcement**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the...

  • Legal Secretary/ Private Client Secretary

    4 days ago

    London, United Kingdom LR Legal Recruitment Full time

    Job Description Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a...