Deputy Company Secretary

2 weeks ago

London, United Kingdom eFinancialCareers Full time

Are you a qualified Deputy Company Secretary with Financial Services, preferably Investment or Asset Management experience?

Do you work closely with the Board and Executive Committee to provide proactive, effective Company Secretarial (‘CoSec’) and Governance support?

We are looking for a Deputy Co Sec to lead the CoSec and Governance team in its ambition to drive transparent and high standards of governance across the company.

Reporting to the Chief of Staff you will work closely with the Board and Executive Committee, and their sub-committees, to provide proactive, effective Company Secretarial (‘CoSec’) and Governance support.Leading the CoSec and Governance team in its ambitionto be a high performing function that provides a meticulous level of service to the business.

**Key Tasks**

**Board, Executive and committee administration**:

- Acting as Secretary to the Ruffer LLP Board and its four sub-committees; and to Ruffer group entities (RML, etc)
- Attending Executive Committee (‘ExCom’) meetings and supporting the Trainee Company Secretary to act as its secretary in addition to its three sub-committees
- Managing and updating governance documentation for all Ruffer entities and committees
- Writing high quality CoSec/Governance reports/papers to the ExCom and Board as required
- Providing support and guidance to the Non-Executive Directors and lead new director inductions as required
- Project managing the Ruffer LLP AGM and other partner meetings including drafting the notice of meeting and other ancillary documents
- Working and liaising with the Finance, Business Risk and Internal Control functions on the firm’s year-end processes and associated documents (annual report and financial statements, ICARA, AAF)
- Support the Chief of Staff in the maintenance of the firm’s Management Responsibilities Map and CF3 matrix

**Governance**:

- Leading the annual Board and committee effectiveness reviews
- Reviewing and revising Ruffer’s Modern Slavery Transparency Statement
- Overseeing subsidiary governance with support from the Trainee Company Secretary (UK and overseas entities) and from time to time set up and oversee new entities
- Managing the firm’s Whistleblowing policy and associated firm wide training
- Ensuring that the list of authorised signatories, licenses and registrations are maintained

**Team management**:

- Line managing the Trainee Company Secretary

**Who are we looking for?**

You will have significant financial services and regulatory experience, ideally with some international or overseas subsidiary company experience.

**Please note we operate a Hybrid working policy 3 days in the office, 2 days working from home.

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