Administrative Officer

2 weeks ago

Oxford, United Kingdom HM Courts and Tribunals Service Full time

**Details**:
**Reference number**:

- 307484**Salary**:

- £22,940**Job grade**:

- Administrative Officer- AO**Contract type**:

- Fixed Term**Length of employment**:

- For a period of up to 12 months**Type of role**:

- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at OXFORD MAGISTRATES OXFORD, OX1 1RZAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview**

HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. We provide support for the legal system across England and Wales, along with non-devolved tribunals in Scotland and Northern Ireland, ensuring justice works for everyone.

Our Justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society. It protects some of the most vulnerable people in our communities, from families in crisis to claimants and commercial businesses. We have a responsibility to deliver a Justice system that is accessible to everyone and operates efficiently.

**The key purpose of the role**

Administrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually look to improve, within a framework of Standard Operating Procedures (SOPs). Problem solving is carried out by reference to lean techniques (e.g., problem-solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.

**Essential Skills & Criteria**:

- Strong customer focus and service skills
- Experience of working in an administrative role in a customer focussed environment
- Proficient with IT and Microsoft Software packages
- Excellent communication and organisational skills
- ** Customer Service and Administrative skills**

Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.

**Key responsibilities**:
**Administration**
- Preparing papers and/or digital files for court, tribunals, hearings and meetings.
- Producing court/tribunal documents.
- General photocopying and filing.
- Creating and updating records on in-house computer system and data input.
- Post opening and dispatch.
- Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
- Preparing meeting agenda, joining instructions, handouts etc

**Drafting**
- Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

**Operations**
- Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date.
- Assisting court users, supporting listing and rota management, checking files.
- Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc.
- Handling counter (face to face), written and telephone enquiries.
- To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive.
- To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects.
- To undertake ad hoc roles within the band such as Jury Bailiff Officer, Learning and Development Co-ordinator, Health and safety roles.

**Processing casework**
- Including standard documentation and information, court orders, claims, fines and fees
- Resulting courts accurately, interpreting accurately the information needed on a court file
- To work to workload targets in terms of throughput and accuracy.

**Checking and verifying**
- Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
- Ensuring compliance and administration documentation meet quality standards.
- Role holders may have to cross check and validate work completed by colleagues.

**Collecting and assembling information**
- For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
- Work may require interpretation of source materials, preparation of bundles, chasing.
- Role holders will need to modify and adjust information an

  • Office Administrator

    3 weeks ago

    Oxford, United Kingdom Elmore Community Services Full time

    Office Administrator 18-month fixed term, Full-Time Contract (1FTE) Possible extension at the end of 18 months Job purpose - To provide effective administration support to Elmore Community Services to enable the smooth day-to-day running of the Elmore office. - To work as part of a Finance, HR, and Administration team within the wider Elmore team. - To...

  • Office Administrator

    1 week ago

    Oxford, United Kingdom RME Consultants Full time

    **RME Consultants are working with an organisation in the Oxford area to find an Administrator to join their growing team.** **Role: Office Administrator** **Salary: £25,000 - £27,000 per annum** **Working Hours: Monday - Friday, Full time (3 days in the office per week)** **Contract: Permanent** **Location: Oxford, Oxfordshire** **Main Duties for...

  • Administrative Officer

    4 days ago

    Oxford, United Kingdom ATG Oxford Full time

    '''Overview''' We are seeking a highly organised and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our office. This is a dynamic position that requires excellent communication skills, strong problem-solving abilities, and the ability to multitask...

  • Administrative Officer

    2 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £17.38 per hour + holiday pay- Web advert**Vacancy ID**:15695 We are currently recruiting for a temporary Administrative Officer for a centrally based Oxford University Department. The position is set to commence as soon as possible and will be...

  • Office Administrator

    4 weeks ago

    Oxford, United Kingdom Oxfordshire Youth Full time

    **This is an Adoption Leave cover position for 12 months, starting mid/late April 2023 until April 2024.** Please be aware that we will not be able to proceed with applicants who are unable to begin the role within the above timescale. **Applications will be reviewed as and when they are received.** alternatively, _click here _for more information. **Job...

  • Office Administrator

    3 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £17.02 per hour + holiday pay- Web advert**Vacancy ID**:14789 We are currently recruiting for a temporary Office Administrator for a centrally based Oxford University Department, starting on the 29 th August on a full-time basis, for 12...

  • Office Administrator

    6 days ago

    Oxford, United Kingdom Oxford University Press Full time

    About the Role The key purpose of this role is to act as the primary point of contact for all Oxford Languages staff and officeadministrative needs, providing administrative support to all Oxford Languages staff and teams, managing theoffice administration, including some Personal Assistant (PA) support to the Senior Leadership Team (SLT). Therole will...

  • Office Administrator

    4 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    **Please note that this is a re-advertisement and previous applicants need not apply.** We are seeking a friendly and high-performing Office Administrator to support the work of the International Engagement office and to undertake some work in the Pro-Vice-Chancellor’s office. This is a terrific opportunity for someone who is an experienced administrator...

  • Administrative Officer

    3 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The AAD Administration team, which is part of the Academic Registrar’s...

  • Administrative Officer

    2 weeks ago

    Oxford, United Kingdom Novax Recruitment Full time

    **Home to School Transport Eligibility Administrative Officer** **Oxford** **£14 per hour** **Full Time Contract** Novax Recruitment is actively searching for a Home to School Transport Eligibility Administrative Officer, based in Oxford. This is a temporary contract, working full time hours. The clients head office is based in Oxford. Responsibilities...

  • Office Administrator

    4 days ago

    Oxford, Oxfordshire, United Kingdom Talent Brand Full time

    OFFICE ADMINISTRATOR (part time) 12 years proven experience in a similar role. Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in office software (Microsoft Office).Discretion and confidentiality in handling sensitive information. Excellent time management skills and the ability to prioritize...

  • Administrative Officer

    4 days ago

    Oxford, Oxfordshire, United Kingdom ATG Oxford Full time

    '''Overview'''We are seeking a highly organised and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our office. This is a dynamic position that requires excellent communication skills, strong problem-solving abilities, and the ability to multitask...

  • Office Administrator

    4 weeks ago

    Oxford, United Kingdom Turpin Miller LLP Full time

    Office Administrator Salary in the range £22,000 - £30,000 depending on skills and experience About Turpin & Miller LLP We are a specialist law firm with a national reputation and engaged across the whole spectrum of immigration and citizenship law. We work with businesses and universities, skilled workers, families, refugees, immigration detainees and...

  • Office Administrator

    4 weeks ago

    Oxford, United Kingdom Clinical Partners Ltd Full time

    We are a seeking an Office Administrator to join our friendly team located on the outskirts of Oxford. Oxford ADHD and Autism Centre (part of the Clinical Partners Group) are dedicated to providing high quality services to our patients. As we continue to grow and expand our services, we are seeking an organised Office Administrator to join our team. As the...

  • Office Administrator

    2 weeks ago

    Oxford, United Kingdom Clinical Partners Ltd Full time

    We are a seeking an Office Administrator to join our friendly team located on the outskirts of Oxford. Oxford ADHD and Autism Centre (part of the Clinical Partners Group) are dedicated to providing high quality services to our patients. As we continue to grow and expand our services, we are seeking an organised Office Administrator to join our team. As the...

  • Administrative Officer

    5 days ago

    Oxford, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 77121** **£21,775** **Oxford**: **HM Courts and Tribunals Service**: **Directorate: South East Region**: **Job Title / Grade: Admin Officer (AO)**: **Location: Oxford Magistrates Court, The Court House, Speedwell Street, OX1 1RZ**: **Duration: Permanent**: **Salary: National: £21,775**: This position is available for external...

  • Office & IT Administrator

    3 weeks ago

    Oxford, United Kingdom Proforest Full time

    Company Description **Who are we?** Proforest is a non-profit organisation working with companies, governments, civil society organisations and NGOs to support the responsible production and sourcing of agricultural and forest commodities. We are a world leading mission-driven organisation with a global presence. **Job Description**: **What will you...

  • Administrative Officer

    4 days ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    We are seeking to appoint an Administrative Officer to join the Pandemic Sciences Institute, within the Clinical BioManufacturing Facility (CBF), helping to provide administrative support to all members of staff and ensuring that the office is efficiently run.The Clinical BioManufacturing Facility (CBF) at the University of Oxford produces high-quality...

  • Administrative Officer

    3 weeks ago

    Oxford, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 75700** **£21,775** **Oxford**: **HM Courts and Tribunals Service** **Directorate**: South East Region **Job Title / Grade**:Admin Officer (AO) **Location**: Oxford Magistrates Court, The Court House, Speedwell Street, OX1 1RZ **Duration**:Permanent **Salary**:National: £21,775 This position is available for external...

  • Administrative Officer

    2 weeks ago

    Oxford, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 77941** **£22,940** **Oxford**: **Overview**: HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. We provide support for the legal system across England and Wales, along with non-devolved tribunals in Scotland and Northern Ireland, ensuring justice works for everyone. Our Justice system defends our...