Complex Pathway Administrator

8 months ago

Ipswich, United Kingdom West Suffolk NHS Foundation Trust Full time

Please see the full job description for more detail Job responsibilities: KEY TASKS: To be responsible for arranging the multi-disciplinary approach, liaising with Consultants for availability, appointments and co-ordinating clinical involvement. Plan programme, ensuring parents and professionals are fully informed and all relevant information is available. Book other appointments to coincide with the multi-disciplinary assessment date. Co-ordinate and liaise with clinical staff to arrange assessments for complex needs children outside the formal multi-disciplinary assessment meeting process, ensuring a co-ordinated approach to enable feedback to parents/carers within an agreed timeframe.

Ensure that assessments are completed in a timely manner, following up with clinical staff as necessary. Correct and proof-read reports prior to signature by Lead Clinician and distribution. Ensure final, signed copy is available on SystmOne. Supervision, including appraisal, of junior administration staff as appropriate.

To be involved in the recruitment and selection process as appropriate for vacancies within the paediatric medical administrative team based at any of our ICPS sites. To induct and train administration staff recruited to the team. To support the new referrals and Autistic Spectrum Disorder referrals process in the absence of the Referrals Administrator. To use appropriate strategies to deal with angry, distressed or upset callers either in person or via the telephone.

To liaise with and assist staff from the Trust, Statutory and Voluntary Agencies who use Integrated Community Paediatric Services. To be responsible for ensuring the maintenance of equipment, security systems and facilities, liaising with relevant Estates department regarding a repair/service to equipment or building. To be responsible for the ordering of stock and non-stock stores, equipment and pharmacy items where applicable, placing order on request and delegating tasks as appropriate. Delegated responsibility for raising requests for cheques for petty cash and postage, being responsible for record keeping and financial returns to WSFT Finance Department.

To adhere to and act upon any Health and Safety matters, bringing any fire, safety or security issues to the attention of the Locality Business Manager. Ensure compliance with all mandatory training requirements and other training needs as agreed with your line manager. Arrange appointments for clinics run jointly with Consultants outside this organisation, e.g. joint, neurology clinic, joint orthopaedic clinic, typing and sending clinic letters as required.

Undertake a full range of secretarial and clerical duties as required. Plan and arrange timetable for visiting medical students as required. Arrange meetings as directed, preparing and distributing reports and agendas, taking minutes/notes. Receive visitors and act as receptionist as appropriate.

On occasion and as necessary, provide cover for the reception area at the relevant location. Receive and relay messages for clinicians, exercising initiative in taking action within limits laid down. Develop and maintain effective office and filing systems, ensuring that information is kept in a logical order and is easily retrievable, all within East and West shared systems. Also ensure that obsolete information of a confidential nature is shredded before disposal.

Be aware of process for dealing with Safeguarding Referrals to the medical team. Undertake such other appropriate duties as may be delegated from time to time by the Consultant Community Paediatrician and the Locality Business Manager Undertake other duties commensurate with your grade and/or hours of work at your initial place of work or at any other of the Trusts establishments, as may reasonably be required of you.

  • Senior Pension Administrator

    7 months ago

    Ipswich, United Kingdom Idex Full time

    IDEX Consulting are working with one of the UK's leading pension consultancies in the search for a Senior Pension Administrator for their Ipswich office. As a Senior Administrator, you will be responsible for the administration a combination of DB, DC and Hybrid pension schemes in accordance with the client's requirements to the desired standards and...

  • Principal Pensions Administrator

    7 months ago

    Ipswich, United Kingdom Idex Full time

    I am currently looking for an experienced Principal Pension Administrator to join a global pensions consultancy who are in the midst of an exciting transition/growth phase. The Principal Pension Administrators will report directly to the CSD Team Managers and be responsible for managing 2 Senior Administrators and up to 4...

  • Complex Care Provider

    2 weeks ago

    Ipswich, Suffolk, United Kingdom Claimont Health Full time

    Job DescriptionThis is an exciting opportunity for a Complex Care Provider to join our team and make a positive impact on our client's life. The role involves providing complex care support, including tracheostomy care, medication administration, and nebuliser treatment. You will also be responsible for driving and transporting clients as needed.

  • Neurodevelopment Disorder Pathway Transformation

    6 months ago

    Ipswich, United Kingdom West Suffolk NHS Foundation Trust Full time

    We have an exciting opportunity for a dynamic and experienced project manager who is willing to support the development of services for children and young people in Suffolk. The role will focus on leading, alongside services, to redesign the Neurodevelopment pathway for children and young people in east and west Suffolk. West Suffolk NHS Foundation Trust...

  • Administration Lead

    7 months ago

    Ipswich, United Kingdom Newmedica Full time

    **Administration Lead** Based in Ipswich and Bury St Edmunds **Who are we?** Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health. We care for more than 225,000 NHS and private patients a year...

  • Clinical Team Administrator

    7 months ago

    Ipswich, United Kingdom Norfolk and Suffolk NHS Foundation Trust Full time

    Are you an administrator looking for a new and exciting opportunity? Do you have excellent communications skills and organisational skills? Can you effectively manage multiple tasks and priorities. The NDD pathway are looking to recruit a conscientious, calm and confident individual to become part of the Business Support Team. Our successful applicant will...

  • Senior Clinical Pharmacist – Integrated Pathways

    4 weeks ago

    Ipswich, United Kingdom East Suffolk And North Essex Nhs Foundation Trust Full time

    Job summary Are you looking for an opportunity to join an exciting and dynamic pharmacy team supporting our external community sites?Due to the maternity leave, an opportunity has arisen within the department to join, and lead, the clinical pharmacy service provided to the Integrated Pathways division, in particular the community hospital sites of Bluebird...

  • Administrative Support Specialist

    1 week ago

    Ipswich, Suffolk, United Kingdom Calibre Search Ltd Full time

    Key ResponsibilitiesSchedule Appointments: Book engineers and subcontractors for client jobs.Raise Purchase Orders: Procure materials and equipment for ongoing and new projects.Prepare Quotations: Send customer quotations using Word and Excel.Handle Inquiries: Respond to telephone and email inquiries professionally.Document Management: Create and update...

  • Flexible Administrator/crisis Worker-suffolk

    6 months ago

    Ipswich, United Kingdom Mountain Healthcare Limited Full time

    **About the Role** **About the Role** **Location: The Ferns SARC, Ipswich, Suffolk** **Salary: 25,486 pro rata** **Part Time Position Available** **Rota Patterns for full time roles will be: Flexible seven day rota, 12hrs - 9am to 9pm.** **Are you looking for a new and exciting alternative career path within the Health & Justice care sector? This is...

  • Flexible Administrator/crisis Worker-suffolk

    7 months ago

    Ipswich, United Kingdom Mountain Healthcare Limited Full time

    **About the Role** **About the Role** **Location: The Ferns SARC, Ipswich, Suffolk** **Salary: 26,169 pro rata** **Full and Part Time Positions Available** **Rota Patterns for full time roles will be: Flexible seven day rota, 12hrs - 9am to 9pm.** **Are you looking for a new and exciting alternative career path within the Health & Justice care sector?...

  • Administrative Assistant

    6 months ago

    Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An exciting opportunity has arisen for a highly motivated and forward thinking Administrator within the Integrated Therapies administrative team. You will be required to work on your own initiative to ensure the smooth running of the administrative functions of the Department. You will have good communication skills, ability to work well in a team and...

  • Flexible Administrator/crisis Worker-suffolk

    7 months ago

    Ipswich, United Kingdom Mountain Healthcare Ltd Full time

    **Location**: The Ferns SARC, Ipswich, Suffolk Salary: £26,169 pro rata Full and Part Time Positions Available Rota Patterns for full time roles will be: Flexible seven day rota, 12hrs - 9am to 9pm. Are you looking for a new and exciting alternative career path within the Health & Justice care sector? This is the perfect opportunity for a compassionate...

  • Senior Clinical Team Administrator

    6 months ago

    Ipswich, United Kingdom Norfolk & Suffolk Foundation NHS Trust Full time

    Providing Senior Administration Support within the Business Support Team, supporting the East Suffolk Crisis Pathway within the Suffolk location, therefore this post will require the ability to travel to multi locations as and when required. Please see attached Job Description. Essential criteria: This role requires a good knowledge and understanding of data...

  • Clinical Team Administrator

    6 months ago

    Ipswich, United Kingdom Norfolk & Suffolk Foundation Trust Full time

    Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk. At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the...

  • Flexible Administrator/crisis Worker-suffolk

    6 months ago

    Ipswich, United Kingdom Mountain Healthcare Ltd Full time

    **Location**: The Ferns SARC, Ipswich, Suffolk Salary: 25,486 pro rata Part Time Position Available Rota Patterns for full time roles will be: Flexible seven day rota, 12hrs - 9am to 9pm. The role of Flexible Administrator/Crisis Worker is critical in providing victims of sexual assault with the dedicated support and care required. Acting as the advocate for...

  • Administrator

    6 months ago

    Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An exciting opportunity has arisen for a committed, enthusiastic and highly motivated Administrator to join us at Bluebird Lodge. You will provide essential non-clinical support with patient related administration and other tasks to enable clinicians within the ward area to be free to provide clinical care. You will be an integral part of the Community...

  • Hybrid Pension Administration Expert

    2 weeks ago

    Ipswich, Suffolk, United Kingdom IDEX Consulting Full time

    IDEX Consulting is seeking a highly skilled Hybrid Pension Administration Expert to join their team in Ipswich. In this role, you will be responsible for managing a combination of DB, DC and Hybrid pension schemes.The successful candidate will have experience working with complex pension administration tasks and calculations, including treasury and payroll....

  • Financial Planning Administrator

    7 months ago

    Ipswich, United Kingdom Idex Full time

    An opportunity has become available for a Financial Planning Administrator in Ipswich to join a growing financial planning firm. This organisation offers great support, training and hybrid working. **Your role will include but will not be limited to**: - Manage all customer queries efficiently with only those requiring advice being passed to the Financial...

  • Administrative Assistant

    3 weeks ago

    Ipswich, United Kingdom East Suffolk And North Essex Nhs Foundation Trust Full time

    Job summary An exciting opportunity has arisen for a highly motivated and forward thinking Administrator within the Integrated Therapies administrative team.You will be working within our Orthotics department.You will be required to work on your own initiative to ensure the smooth running of the administrative functions of the Department.You will have good...

  • Administrative Assistant

    6 months ago

    Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

    An exciting opportunity has arisen for a highly motivated and forward thinking Administrator within the Integrated Therapies administrative team. You will be required to work on your own initiative to ensure the smooth running of the administrative functions of the Department. You will have good communication skills, ability to work well in a team and...