Clinical Rota Coordinator

3 months ago

Plymouth, United Kingdom Pathfields Medical Group Full time

**Job description**

**Who are we?**

At Pathfields Medical Group we believe in fostering an inclusive and supportive work environment where every team member can thrive. As a leading GP single-practice Primary Care Network based within the Plymouth area we provide care to over 30,000 patients. We aspire to delivering excellence in health care and feel the best model to achieve this is one where we have a unified service working across multiple locations across the city.

We have approximately 140 employees and employ a wide variety of different roles including Salaried GP’s, Pharmacists, Paramedics, Physiotherapists, Advanced Nurse Practitioners, Advanced Clinical Practitioners, Pharmacy Technicians, Practice Nurses, Healthcare Assistants, Phlebotomists, Patient Advisors, Administrators and many more

**Role Responsibilities**:
The following are the core responsibilities of the Clinical Rota Coordinator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

- Clinical Appointment Ledger overview ensuring appointments utilised sufficiently
- Involvement with clinical rotas and organising room allocations (while taking into account Annual Leave, Sickness, Training Dates, meetings and appraisals)
- Responsible for monitoring the absence line and arranging cover where appropriate
- Assist with basic IT support
- Input data into the patients’ healthcare records as necessary
- Support all clinical staff with general administrative tasks and queries as requested
- Submitting and approving Annual Leave requests as per the practice policy
- Attend weekly meetings with our GP lead to prepare and organise for future rotas, annual leave, study leave and any other requests.
- Process and submit overtime for the clinical team
- Management and organisation of Digital Locums/Locums when required
- Scheduling monthly reviews and appraisals for the clinicians with the GP lead
- Arranging monthly educational meetings, including completing and circulating meeting agenda and invites
- Exceptional communication and organisational skills.
- Experience of administration.
- Experience of working in a busy, fast paced environment.
- Ability to work on own initiative and prioritise task effectively.
- Professionalism and discretion when dealing with sensitive information, maintaining confidentiality at all times.
- Ability to work under pressure while remaining calm in difficult situations.
- High level of computer literacy.
- A professional telephone manner.
- A flexible pro-active approach to work.

**Why should you apply?**
- An offer of a permanent contract on completion of a probation period.
- An opportunity to join the NHS Pension scheme.
- An opportunity to join the Cycle to Work Scheme.
- 6.6 weeks holidays including bank holidays (pro rata).
- Eligibility for the NHS discount service.
- Opportunity to develop personal skills and experience.

**How to apply?**

**Vacancy - 21 hours per week**
- Monday -OFF
- Tuesday
- 0700 - 1200
- Wednesday-0800 - 1400
- Thursday
- OFF
- Friday
- 0700 - 1800 (1hr lunch break)

**Job Type**: x2 Part Time

**Salary**: £11.44 per hour

Schedule:

- Monday to Friday

**Experience**:

- Administration: 2 years (preferred)
- Receptionist: 2 years (preferred)
- NHS/Primary care: 2 years (preferred)

Work remotely:

- No

**Job Type**: Part-time

Pay: £11.44 per hour

Schedule:

- Monday to Friday

**Experience**:

- Administration: 2 years (preferred)
- Receptionist: 2 years (preferred)
- NHS/Primary care: 2 years (preferred)

Work Location: In person

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