Personal Assistant

3 months ago

Uxbridge, United Kingdom Canon Full time

We are looking for a Personal Assistant to the Production Director. This person will provide proactive, timely and efficient PA support to the Business Unit Leader and his management teams. Anticipating the needs of the Director to ensure the effective and efficient confidential support for business success.

Their role will include:

- Arranging accommodation and travel for the Director or members of the leadership team in the business area where required.
- Organise and coordinate the smooth running of external and internal meetings, taking minutes and action where required. Distribute, coordinate and chase key actions to support the department.
- Ad-hoc travel with BU leadership team or to business meetings to effectively support business operations for the Production division.
- Minute taking and support for formal meetings concerning HR and Evolve processes, ensuring that confidentiality and accurate record keeping is maintained.
- Support the production of reports, presentations and other documents to support the business operations and objectives.
- Liaise and manage external relationships to support the business area’s success. Acting on behalf of the Directors where appropriate ensuring knowledge and support to support business success.
- Lead the effective use / management of Canon Technology to support the business area with documentation, communication and promotion tools available.
- Working closely with the PA community to ensure that knowledge of business area is sufficiently shared and understood.
- Support budgeting process and management, coordinating and storing relevant information. Track relevant expenditure, collating any accruals. Liaising with team and finance departments as required.
- Manage and coordinate business area PO’s. Utilise required internal systems ensuring requests are completed and issues resolved.
- Organise events, setting and monitoring standards. Locate and book venues for external meetings in line with requirements, liaising with contacts before and during the event to ensure smooth running.
- Support in key initiatives and projects to support successful business delivery.
- Maintain up-to-date records for information in a way that is easy to retrieve and in line with Data Protection requirements. Collate key reports on behalf of Channel Director as required and share with other agreed stakeholders.

**What we give**:
With Canon, you'll get the support and encouragement you need to grow, from people who share your ambition. We'll invest in your professional development to help you learn and progress in your role with us. You'll find leaders who give you the freedom to explore new things and a team where knowledge is shared openly.
- Pay - competitive
- Learning & Development - As a Company that encourages continuous learning you will always have resources and support available.
- Work & Home Life Balance - We support with a minimum of 25 days holiday per year, holiday purchase and a flexible working policy.
- Diversity - We are an organisation that delivers on a global scale, striving to create a diverse and empowered workforce that reflects the communities we serve.
- Health & Wellbeing - Free private healthcare, an Employee Assistance Programme, partnership with Mental Health First Aid UK with a network of mental health champions and discounted rates to Nuffield Health Gym.
- Employee discount - Up to 38% off products from our Canon store.
- Some other Benefits - Generous Pension, Canon Awards, Discount cards, Cycle to Work scheme, Season ticket loans and charity volunteer days.

**What we ask**:
You will
- Communicate Effectively
- Focus on the Customer
- Act as a Team Player
- Plan & Organise Effectively
- Drive for Results

**You will need**:

- Good working knowledge of Outlook, Word, Excel, Powerpoint, Teams.
- Self-motivated individual who is confident and capable and dealing with people at all levels
- Excellent planning and organisational skills
- Communicates effectively at all levels and able to adapt style to suit the situation
- Confident to exercise judgement and make decisions without referral
- Able to deal with people from a range of cultures
- Previous PA experience

**Further Information**:
**Canon UK champions hybrid working as follows (3 days office / 2 days remote) coupled with a flexible core hours policy**. You will be part of an energetic and innovative environment with more than fifty different nationalities Lastly, you will find that Canon encourages continuous Learning and Development with a wide range of resources and support available on demand.

**Does this seem like a great fit for your career expectations? We are excited to hear from you**

**#LI-SJ1**
***
**#LI-Hybrid**

Canon is an equal opportunity employer. Canon recruits, employs, trains, compensates and promotes regardless of race, religion, national origin, sex, disability, age, veteran status or other protected status as required by law.

At Canon we have a clear vis

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