Personal Assistant to The Uk Services

5 months ago

Uxbridge, United Kingdom Canon Full time

This is an exciting opportunity to join a global organization as a Personal Assistant to the UK Services & Support Director. This person will provide proactive, timely and efficient PA support to the Director and the Senior Management team.

**What we give**:
With Canon, you'll get the support and encouragement you need to grow, from people who share your ambition. We'll invest in your professional development to help you learn and progress in your role with us. You'll find leaders who give you the freedom to explore new things and a team where knowledge is shared openly.

Flexible Benefits including attractive company funded core benefits such as Private Health Care

Learning & Development - As a Company that encourages continuous learning you will always have resources and support available.

Work & Home Life Balance - We support with a minimum of 25 days holiday per year, holiday purchase and a flexible working policy.

Diversity - We are an organisation that delivers on a global scale, striving to create a diverse and empowered workforce that reflects the communities we serve.

Health & Wellbeing - Free private healthcare, an Employee Assistance Programme, partnership with Mental Health First Aid UK with a network of mental health champions and discounted rates to Nuffield Health Gym.

Employee discount - Up to 38% off products from our Canon store.

Other Benefits - include a Generous Pension, Canon Awards, Discount cards, Season ticket loans and charity volunteer days.

**What we ask**:
The role will include responsibility for:

- Arranging accommodation and travel for the Director or members of the leadership team in the business area where required.
- Organise and coordinate the smooth running of external and internal meetings, taking minutes and action where required. Distribute, coordinate, and chase key actions to support the department.
- Support with key recruitment which includes, but is not limited to, inputting and managing vacancies on the Recruitment Management System, arranging interviews, and supporting the induction of new joiners.
- Ad-hoc travel with leadership team or to business meetings to effectively support.
- Minute taking and support for formal meetings concerning HR and Evolve processes, ensuring that confidentiality and accurate record keeping is maintained.
- Support the production of reports, presentations, and other documents to support the business operations and objectives.
- Liaise and manage external relationships to support the business area’s success. Collaborating closely with the PA community to ensure that knowledge of business area is sufficiently shared and understood.
- Support budgeting process and management, coordinating and storing relevant information. Track relevant expenditure.
- Organise events, setting and monitoring standards. Locate and book venues for external meetings in line with requirements, consulting with contacts before and during the event to ensure smooth running.
- Support in key initiatives and projects to support successful business delivery.
- Maintain up-to-date records for information in a way that is easy to retrieve and in line with Data Protection requirements.

**You will need**:
As the Personal Assistant to the UK Services & Support Director, you will possess the following skills and expertise:

- An experience coordinator with a track record of success.
- Self-motivated individual who is confident dealing with people at all levels Excellent organisational skills.
- Remains calm under pressure and able to prioritise tasks and activities effectively.
- Capacity to work in an environment focused on superior customer service and continuous business performance improvement.
- Demonstrable experience of planning and prioritising tasks, and working at pace with a sense of purpose and ownership.
- Experienced in delivering to tight deadlines, self-driven and motivated. Experience of working with a range of colleagues including Sales teams, Finance and HR, or able to demonstrate understanding of the impact of the PA role.
- Excellent communication skills, both verbal and written, along with excellent inter-personal skills Communicating effectively at all levels and able to adapt style to suit the situation.
- Excellent IT skills, including working knowledge of Outlook, Word, Excel, PowerPoint, Teams.
- Excellent planning and organisational skills.
- Remains calm and able to perform under pressure while displaying patience in dealing with demanding situations/individuals.
- Has high integrity and is able to oversee sensitive and confidential information in the correct way in both written and verbal formats.
- Uses tact and diplomacy, maintaining confidentiality and trust.
- Confident to exercise judgement and make decisions without referral.
- High attention to detail and accuracy in written communication.
- Assertive and able to co-ordinate a broad range of tasks, delegating responsibilities where appropriate.
- Proactive approach, ant

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