Human Resources Coordinator

7 months ago

Aberdeen, United Kingdom Simpson Booth Ltd Full time

**Job Specification - HR Coordinator**

**The Client**:
Our client, a global leader in pipe manufacturing for the energy and industry markets are recruiting for an HR Coordinator to join their team in Aberdeen on a Fixed Term basis for 12 months.

This role will assist the HR manager with the provision of an effective and professional HR service to various levels of the business and will act as the main point of contact for HR Administration and basic advice.

**Key Tasks and Responsibilities**:

- Assist with the recruitment and selection process, duties include but are not limited to; coordinating authority to recruit forms; preparation of job adverts; arranging and partaking in interviews;
- Update job descriptions and ensure they are signed and issued
- Ensure all aspects of HR administration are carried out following best practice in a timely manner including; issue of contracts of employment; new start packs; contract amendments; changes to personal details; paperwork for probation reviews; termination paperwork
- Co-ordinate and present staff HR inductions
- Provide minutes and paperwork for any employment relation issues including but not limited to discipline and grievance and performance management issues
- In conjunction with the HR Manager, provide support during performance management meetings
- Responsible for any probationary and performance review administration escalating any issues to the HR Manager
- Update the company competency matrix
- Run training reports monthly to assess training needs and liaise with managers to ensure mandatory training is booked
- Co-ordinate external training bookings and ensure certificates are received and uploaded
- Co-ordinate meetings and schedules
- Ensure any changes relating to employees details and terms and conditions are provided to Payroll in a timely manner
- Support and participate in all ongoing HR projects providing administration support
- Manage the exit termination process including, where appropriate, arranging and undertaking exit interviews
- Seek out opportunities for improvement in department procedures and ways of working
- Policy Updates
- Assist the HR Manager with the update of policies, procedures and forms in line with company standard
- Coordinate all employee benefits including provision of information for renewals
- Manage all absence administration and organising any Occupation Health appointments
- Ensure that departmental annual leave records are kept up-to-date
- Ensure that all employee files are kept up-to-date and are in line with legislation and company policies
- Actively work towards creating and maintaining a positive relationship between the HR Department and all other areas of the business.
- Support meetings as requested and document minutes accordingly.
- Create both new electronic and paper employee files and maintaining HR drives and chase up any outstanding paperwork

**Key Skills and Experience**
- HR administration experience in Oil and Gas Industry or similar is desirable
- Excellent communication skills, both oral and written
- Ensuring a high level of confidentiality always
- Ability to plan, prioritise and multi-task is required.
- Excellent consultation, interpersonal and reporting skills at all levels
- Self-motivated and able to work under pressure
- Pro-active approach
- Effective team player, ability to coach, mentor and engage employees
- IT literate with intermediate skills in Microsoft Office package.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company car
- Company pension
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday
- No weekends

Application question(s):

- Do you require sponsorship now or in the future?

**Experience**:

- Human resources: 3 years (required)

Work authorisation:

- United Kingdom (required)

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