Medical Secretary

4 weeks ago

Sunderland, United Kingdom Sapphire Medical Clinics Full time

_**Job description**_
- Sapphire Medical Clinics was established in 2019 to provide doctors and patients with an expert opinion on their medical condition and help determine whether medical cannabis could be an option for their treatment. As the first CQC registered clinic in the UK, we are an accelerated start-up and are seeking an experienced and attentive patient co-ordinator/ medical secretary to support the team and grow with the business._
- **Job Summary**_
- The successful applicant will have experience of working in a fast paced, patient focused environment. They will be proactive and enthusiastic, with excellent attention to detail and problem solving skills. They will ideally have had experience of providing secretarial support, preferably in a healthcare setting._
- **Responsibilities and Duties**_
- Schedule and co-ordinate patient appointments_
- Handling payments of appointments_
- Personal and professional patient approach_
- Typing letters, clinical reports, and transcriptions._
- Organising meetings and taking minutes._
- Other administrative work if/when needed to support the wider team._
- **Qualifications and Skills**_
- Experience working in healthcare administration would be desirable_
- Experience of medical terminology would be desirable_
- Professional in tone and information delivery_
- Excellent attention to detail_
- Must adhere to strictest levels of confidentiality_
- Excellent customer/patient service skills_
- High level of IT proficiency (MS Outlook, Excel, Word, Adobe)_
- Strong organisational skills_
- Ability to work under pressure_
- Have a good telephone manner_
- **STAFF HEALTH AND WELLBEING**_
- You must take responsibility for your workplace health and wellbeing:_
- Be physically active at work (i.e., take breaks away from your desk, taking the stairs where possible)_
- When required, gain support related to Occupational Health, Human Resources, or other sources._
- Familiarise yourself with the health and wellbeing support available._
- in addition to the above, it is expected that you will:_
- Champion health and wellbeing._
- Encourage and support staff engagement in delivery of the service._
- Encourage staff to comment on development and delivery of the service._
- Ensure during 1:1’s / supervision with employees you always check how they are._
- **HEALTH AND SAFETY AT WORK**_
- Sapphire Medical will take all reasonably practical steps to ensure your health, safety and welfare while at work. You must familiarise yourself with our Health & Safety policy, and its safety and fire rules. It is your legal duty to take care for your own health and safety as well as that of your colleagues._
- **INFECTION CONTROL**_
- It is the responsibility of all members of staff to provide a high standard of care to patients they are involved with. This includes good infection prevention practice._
- All staff have a responsibility to comply with Infection Prevention and Control policies and procedures._
- **CONFIDENTIALITY**_
- You may not process or disclose any information of a confidential or personal nature relating to Sapphire or in respect of which Sapphire has a duty of confidence to any third party other than where you are obliged to disclose such information in the proper course of your employment or as required by law. Any failure to comply with this term of your employment will be treated as an act of misconduct under the Sapphire disciplinary procedure._
- **SAFEGUARDING**_
- To be fully aware of and understand the duties and responsibilities arising from the Children’s Act 2004 in relation to child protection and safeguarding children and young people as this applies to the worker’s role within the organisation._
- To also be fully aware of the principles and practice of safeguarding applies to adults, in line with The Care Act 2014, in relation to the worker’s role, which will include recognising the types and signs of abuse and neglect._
- The worker’s line manager should be made aware and kept fully informed of any concerns which the worker may have in relation to safeguarding adults and/or child protection._
- Everyone within Sapphire has a responsibility for, and is committed to, safeguarding, and promoting the welfare of adults, at risk of abuse / neglect, and children and young people ensuring that they are protected from harm._
- ***_

**Salary**: From £23,000.00 per year

**Benefits**:

- Company pension
- Private medical insurance
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus
- Quarterly bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Medical Secretary: 1 year (required)

Work Location: Hybrid remote in Sunderland

Reference ID: Medical Secretary
Expected start date: 30/09/2023

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