Admin and Finance Assistant

6 months ago

Glasgow, United Kingdom Include Me 2 Club Full time

**About us**

Include Me 2 Club is a small business in Glasgow. We are professional, agile, innovative, and our goal is to

**WHY WORK AT INCLUDE ME 2 CLUB?**

**GENERAL PRINCIPLES FOR INCLUDE ME 2 CLUB**

All Include Me 2 Club staff, volunteers and trainees are expected to work in line with our culture, brand, ethos, values and management principles, in particular by:Building and maintaining meaningful, supportive, mutually empowering relationships with and between colleagues, partners, members who are adults, young people and children.Creating and supporting a friendly and trusting working environment, working flexibly and supporting each other in times of high workload or when life gets complicated.Accepting personal responsibility for our work and being accountable for delivering results against those responsibilities.Recognising that we all have a role to play in all aspects of Include Me 2 Club's success, particularly in supporting fundraising, storytelling, and involving adults, young people and children in shaping the future of Include Me 2 Club..

Our work environment includes:

- Modern office setting
- Growth opportunities
- Regular social events
- Casual work attire
- Relaxed atmosphere
- On-the-job training
- Lively atmosphere
- Flexible working hours
- Safe work environment

**PURPOSE OF THE JOB**

As we continue to grow and expand the range of Include Me 2 Club SCIO's activities and services, the need for a specific range of support to the charity's back office capacity building and support is vital. As a charity that delivers critical services to people most excluded in their communities, our The Admin and Finance Assistant will ensure that the day-to-day operations of Include Me 2 Club SCIO are efficient and effective and that the charity runs smoothly. The Admin and Finance Assistant will be expected to develop and harness a working environment which encourages teamwork, energy and creativity and builds upon the talents of our employees and volunteers.

Working with the wider team, you will support the broader group of paid staff and a large team of volunteers, ensuring everyone is informed and engaged in the ever-evolving charity processes. Often being the first point of contact, The Admin and Finance Assistant must possess excellent communication and organisational skills. The image of the organisation and its services relies heavily on the ability of the The Admin and Finance Assistant to act as the charity administrator to communicate effectively and sympathetically with a wide variety of people, including staff, volunteers, members and supporters.

The Admin and Finance Assistant will manage the office function and develop the resources required to deliver the growing range of back-office support necessary for the charity to operate and run effectively.
- To provide professional, efficient and effective administrative support to Include Me 2 Club SCIO, ensuring efficient and effective running of the charity office and daily business.
- To support the charity team of paid staff and volunteers in managing and administrating its fundraising, administration, human resources and finance functions.
- To help coordinate fundraising activities in conjunction with the Fundraising Team

**SKILLS REQUIRED**

Communication and people skills: Often being the first point of contact, The Admin and Finance Assistant will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of The Admin and Finance Assistant to communicate effectively and sympathetically with a wide variety of people, including staff and supporters.

Time management skills: The Admin and Finance Assistant must possess excellent time management and organisational skills to handle many tasks and priorities.

Problem-solving skills: The Admin and Finance Assistant must be practical, proactive, calm and able to use their initiative.

**MAIN DUTIES AND RESPONSIBILITIES**
- Provide Administrative support to the charity office to work with the Operations Manager to develop systems, workflows, processes and structures to maximise our administration and finance structures.
- Filter telephone calls before passing them to the necessary person. Take and relay accurate and timely messages and answer questions where possible.
- Maintain a comprehensive paper and electronic filing system.
- Deal with visitors to the organisation in an appropriate and personable manner.
- Make any necessary travel arrangements for the charity team.
- To undertake word processing, electronic communication, telephone communication, filing, faxing, printing and photocopying work as required by the charity team, including the H.R. and Marketing teams.
- Handle Booking enquiries, set up meetings, book meeting rooms and coordinate events accordingly.
- Keep contact databases and records current, including forwarding data protection queries to the relevant team.
- Be responsible for the handling and pro

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