Administration Assistant
3 weeks ago
A clear and confident telephone manner
- The ability to work within a team
- Fantastic communication skills
- Sound knowledge of the Microsoft Office package, particularly Excel and Word
- A meticulous and organised nature
- The ability to pay attention to detal
- The ability to self motivate and drive themselves
**Main Responsibilities**:
- Assist the Commercial Team with Ordering and Chasing Dates for Delivery and Installation
- Assist the Design Team with Document Control, Samples and General Administration
- Assist the Estimating Team with general administration including new tender set up
- Assist the Admin Team with the processing of New starters and leavers
- Provide support to the Executive Director and the other Executive Team members where required
- Responsible for managing the incoming and outgoing mail and handling all correspondence ensuring that is dealt with quickly, efficiently and in line with rules and regulations
- New Site set ups - Creating site folders and site notice boards as required
- Ensure support is provided for postal and shipping and that logístical arrangements for meetings is provided
- Oversee the reception area to ensure efficent and effective practices are deployed, and reception cover is maintained
- Participates as required in departmental projects
- Supporting managers with general admin including updating of spreadsheets, setting up files, invoices and drafting letters
- Maintain attendance records, training records, holiday records, time sheets, including finger scanner records and labour trackers
- Assist with the development, implementation and review of firm's administrative procedures
- Document uploading/checking/monitoring - Uploading all site weekly reports/documents weekly
- Compile operation and maintenance manuals for current or completed jobs and issue to clients
In addition to the above they will carry out other such duties as may reasonably be required.
**Job Types**: Full-time, Permanent
**Salary**: £16,500.00-£20,000.00 per year
**Benefits**:
- Company pension
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Cambridge: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- GCSE or equivalent (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
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