Mos Administration Assistant
2 weeks ago
An exciting opportunity has arisen for a MOS (Minor Oral Surgery Service) Administration Assistant to support the MOS Administration Manager and the MOS Service within Dental HealthCare Cambridgeshire. The MOS Service provides a specialist service across the counties of Cambridgeshire, Norfolk and Suffolk.
You will provide comprehensive office and administrative support to the MOS Administration Manager and MOS Service.
Excellent communication skills are essential to enable you to respond professionally and with a proactive friendly can-do attitude; you will develop effective relationships with a wide range of staff and patients. You must be able to prioritise your work, work independently and at times be flexible.
If you are reliable, discreet and diplomatic and possess the qualities outlined above, then this is the job for you.
The duties of the MOS Admin Assistant will be to support a diversified, multifaceted service delivered in different locations.
Your role will primarily be to support the Minor Oral Surgery Administrative Manager. You will process MOS referrals and liaise with patients and healthcare professionals on a regular basis.
You will need to possess excellent organisational skills and must have the ability to work unaided and under their own initiative without direct supervision.
The Dental Service provides a wide range of treatments to a diverse group of people. You must possess excellent communication and people skills as some patients may present with complex/special needs.
Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.
There’s one reason why our services are outstanding - and that’s our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey.
To provide administrative support for the MOS Administration Manager
Be able to work as part of a team
To be competent in the use of Dental Software and its associated functions e.g. 18 week wait RTT pathway and targets and scheduling patients appointments
The post holder will need to have excellent attention to detail due to the accuracy required for inputting patient information
Able to download and process referrals using a bespoke dental referral management system
Log and record all referrals received into the service on a daily basis using Excel
Deal with day-to-day queries using own initiative to resolve issues within guidelines
Accurately input and update data
Ability to work to deadlines and targets and able to work under pressure
The ability to prioritise and organise own workload in an efficient and accurate manner
Good organisational skills and able to pay particular attention to detail
Handle enquiries from the general public, members of the dental and medical profession and other disciplines within the NHS
Liaise between the service and other departments within the Trust
Use initiative with regard to referrals received from General Dental Practitioners
Booking appointments, compiling referral letters and liaising with Dentists and Oral Surgeons ensuring all the appropriate information and notes are available
Maintain the clinic diary to ensure that all available surgery time is utilised appropriately across multiple clinics in Cambridgeshire, Suffolk and Norfolk
To attend and participate in all meetings as required
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