Personal Assistant

4 days ago

Denmark Hill, United Kingdom NHS Professionals Full time

**We have an opportunity for a Personal Assistant to start immediately at Maudsley Hospital within the Michael Rutter Centre.**

At South London and Maudsley NHS Foundation Trust we provide the widest range of NHS mental health services in the UK. We also provide substance misuse services for people who are addicted to drugs and alcohol.
Our staff serve a local population of nearly two million people. We have more than 230 services including inpatient wards, outpatient, and community services. We provide inpatient care for over 5,000 people each year and we treat more than 45,000 patients inthe community in Lambeth, Southwark, Lewisham and Croydon.
As well as serving the communities of south London, we provide more than 50 specialist services for children and adults across the UK and beyond.

We have a placement opportunity available for an**experienced Personal Assistant**to provide support at **Michael Rutter Centre, SE5 8AZ.**

**This role is £14.21 per hour and is a Band 5.**

**This is a temporary, full-time role and the working hours are Monday to Friday 9am to 5pm with an immediate start.**

**This role is homebased/ based at the Michael Rutter Centre.**

**COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, wedo encourage our bank members who are not clinically exempt from vaccination to get vaccinated.**

Responsibilities of the role:

- Ensuring that the management office runs smoothly, and that correspondence and documentation is both processed timely and of a high standard.
- To have an extensive and detailed knowledge of administrative and office practice, including practical experience
- To provide comprehensive administrative and secretarial support to the CMHS service Director by undertaking a personal assistant role including electronic diary management, taking messages, and dealing with enquires where appropriate.
- To provide a professional and confidential administration service to include preparing correspondence; proof reading documents; photocopying; filing; scanning; dealing with Post; preparing paper for meetings they are to chair and/or attend in advance.
- To be able to plan, organise, set, and independently review time and workload priorities and to have the ability to exercise judgment and to work autonomously. To be able to work to tight deadlines and the ability to manage multiple tasks within a workingday whilst maintain quality standards. To have the ability to administer an efficient bring-forward system. To develop and maintain an efficient filing and information retrieval system.
- To be experienced in problem-solving and be able to demonstrate personal initiative and the capacity to deal with unusual and/or urgent circumstances that may occur in this setting.
- The ability to maintain discretion, confidentiality, and sensitivity at all times in relation to the nature of the work carried out within the CAMHS office.
- To receive internal and external visitors and arrange and offer hospitality.
- To order equipment, stationery and non-stock items, as required. To be responsible for sourcing "value for money" items. To follow up orders to ensure delivery and correct receipt of stock for the team, as required.- To collate receipts and produce the relevant paperwork for payment of the Trust credit card assigned to the Clinical Director & Associate Medical Director.
- To organise and book travel and accommodation for staff and to arrangement payment and ticket collection / delivery accordingly.- To make purchases / payments on behalf of senior staff by completing the appropriate financial paperwork.
- To ensure the timely signature of invoices, payment requests and expense claim forms by the Clinical Director & Associate Medical Director
- To ensure that all financial matters are dealt with in accordance with the Trust's Standing Financial Instructions (SFIs).
- To have a detailed knowledge and understanding of the work and services being provided within CAMHS and to act as a point of information and communication within the Directorate.

Essential skills or knowledge requirements:

- NHS experience is a bonus
- Intermediate Excel skills essential
- MS Office knowledge
- PA Experience
- Minute taking experience

In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits: -- Competitive Pay Rates - work this week, get paid next week
- First choice of placements at over 50 NHS Trusts in England
- Dedicated consultants
- Flexible working options
- Free DBS and free training
- Build holiday allowance
- Support when you need it - 24/7 365 days
- Stakeholder pension scheme

**Who are NHS Professionals?**

NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.

Working through the NHSP bank means Trusts don't have to rely on expensive agencies. Right now, we have over 126,000 members registered on our bank from various roles, grades and specialities, saving the NHS over £70 million each year. This money is thenreinvested back into the NHS.

Register today for various flexible working options and long-term placement opportunities.

**We look forward to hearing from you soon.**

**Disclaimer

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