Document Controller
7 months ago
**Role Purpose**
To provide assistance to project managers and wider team to ensure smooth functioning of the Planned Works Department including:
- The registration, redistribution, external issue and archiving of relevant project documentation.
- Creation and maintenance of registers and transmittal records.
- Collation of documentation, including drawings, keeping a record of document status, liaising with project personnel and suppliers to obtain outstanding information in line with the time scales required for delivery.
**Role Summary**
- Leads on management of document distribution, storage and issue
- Supports the delivery team in the issue of client deliverables
- Distribute documents to the relevant parities, ensuring the correct documents are delivered in timely manner and that transmission is recorded.
- Maintain accurate records of all project documents and support project staff in understanding their status.
- Maintain a full audit trail for all documents. Ensure the issue, receipt and acknowledgement of documentation.
- File and archive all documents within the secure system.
- Ensure consistency of document submissions in adherence to the project document control procedures
- Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
- Ensure that information such as as-built records, drawings and operations manuals are issued per the clients requirements and standards
- Propose improvements for more efficient and effective working
- Where required make case for and implement process improvements
- Carry out any other duties appropriate to this post
**Key Competencies**
**Personal Attributes**
- Team player - working together to deliver project outcomes
- Engaged - looking for improvements, not accepting short cuts
- Agile work approach - able to work in an organised way and manage conflicting demands on time so as to complete tasks as required to meet job specification.
**Technical Specification**
**Experience Required**
- At least 5 Years’ experience working in an administrative capacity
- Strong understanding of Document Control systems
- Working knowledge of Microsoft Office packages (Word, Excel, Power Point, Teams and Outlook), Sharepoint, Adobe Acrobat.
**Essential Qualifications**
**Desirable Qualifications**
- Experience in the civil engineering environment, utilities or other regulated environment
**Benefits**
- Competitive Salary
- 23 days annual leave
- Access to Peoples Pension scheme after completion of probation
- Life Assurance and Critical Illness cover if joining pension scheme
- Access to Employee Assistance Programme & Medicash after successful completion of probation
- Continuous Development Opportunities
As an equal opportunities employer, Cappagh Browne is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
**Salary**: £30,000.00-£35,000.00 per year
Schedule:
- Monday to Friday
Application question(s):
- Do you have a strong understanding of Document Control Systems?
- Do you have a good working knowledge of Microsoft office packages?
Work Location: In person
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