Induction Coordinator

2 weeks ago

Bridgwater, United Kingdom G4S Full time

Location: Bridgwater, United Kingdom | Salary: Up to 40250 | Posted: 14 Jan 2021 | Closes: 12 Mar 2024 | Business Unit: UK Secure Solutions | Region / Division: UK & Ireland | Contracted Hours: Full-time | Employee Status: Permanent | Reference: 9532

**To manage the day to day activities of an EDF HPC Induction process, ensuring that the onboarding of all individuals that require unescorted & escorted access to the HPC Project (regardless of location) is carried out efficiently, effectively and timely and in accordance with the laid down procedures.**

**Employed by G4S, The Induction Coordinator will join the existing multifaceted Site Induction team at the Hinkley Point C Induction Centre. Often working on their own initiative, liaising with internal and external stakeholders, a proactive and fastidious approach to work is essential. Customer focus is key to the successful operation of the team, and the role holder will need to display excellent customer service skills.**

**Location**:Bridgwater, Somerset, TA6 4FJ

**Reporting relationships**:On Boarding Operations Lead, Deputy On Boarding Lead

**Pay**:£40,425.00 per annum

**Weekly hours**:40 hours per week, working normal office hours but will require some flexibility.

**Remuneration package**:Permanent Contract, 200 hours (25 days leave per year plus Bank Holidays), G4S National Pension Scheme,Dell, Vodafone and O2 discounts,Perks at Work (national reward and discount scheme), Aviva car, home and travel insurance discount, Health Saturday Fund (health cash plan for you and your family), Annual Leave Purchase Scheme (After 1 year’s service, T&C’s apply)

**Key Responsibilities**
- Coordinate the operation of the induction process, coordinating the activities of several key internal stakeholders including; Site Access Control, Vetting, Occupational Health, Training, Accommodation Support and Transport.
- Acting alongside another Induction Coordinator and sharing Supervisory responsibilities including monthly welfare meetings, absence return to work meetings and holiday approval for a team of Induction Facilitators ensuring compliance to all standard procedures and work instructions.
- Responsible for conducting ‘On the Day’ Drug & Alcohol Tests as part of the Induction process. This includes assisting with Training for any new staff members.
- Supporting all Contractors in ensuring that any approved Temporary Job Roles are updated within the Workforce Information Management System (WIMS) in a timely and efficient way.
- Ensuring that all of the necessary pre-requisites are completed and updated within WIMS for any Workers requiring access onto the HPC Project.
- Assisting the Site Vetting Unit with the processing of small quantities of BPSS Vetting Packs and working closely with the team to raise any WIMS defects where identified.
- Managing the end to end onboarding process for all Tier 1 Contractors, ensuring all specified requirements are met prior to pass issue.
- Acting as one of the key liaison points for all contractor / stakeholder enquiries for any Induction and onboarding issues.
- Be able to generate requisite or required reports as and when requested. This includes reports to assist Tier 1’s with their compliance to the onboarding process.
- Train all Tier 1 nominated Users responsible for onboarding in the use of the Workforce Information Management System to basic T1 level.
- Training delivery of the Induction as required to cover operational shortfalls.
- Provide advice on any ad hoc issues around the Workforce Information Management System.
- Maintain confidentiality of all information in line with the Data Protection Act.
- Sit on the monthly WIMS Committee identifying areas of improvement and support around IT Infrastructure.
- Assisting the On Boarding Operations Lead to implement any procedural changes in order to minimise the impact on the wider team.
- Ensuring that all staffing posts are filled and where necessary stepping into any of the Induction Facilitator roles ensuring consistent delivery of the Induction and onboarding service.

**Skills and Competencies**

**Knowledge, Skills, Qualifications & Experience**:

- The job holder must have excellent customer facing skills, be highly organised and able to communicate confidently with senior internal and external stakeholders. Experience in technical training delivery or training administration is preferred but not essential:

- Experience managing a complex, multidisciplinary administrative service across functional reporting lines (potentially including external parties);
- Experience of records management;
- Implementing processes and procedures and maintaining compliance of these;
- Experience coordinating multi discipline team;
- Motivated to drive and support project delivery.

**Key Competencies**:

- Leadership/management experience (e.g.1st line supervisor);
- Event Management Experience;
- Good communication skills are essential;
- Attention to details;
-

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