Internal Applicants Only

7 months ago


Cardiff, United Kingdom Cardiff University Full time

**Key Duties**
- Provide professional advice and guidance on processes and procedures Internally to the University and External partners, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual financial issues are understood.
- Responsibility for the completion of the University’s quarterly claims for allocated projects, ensuring that all costs charged are in line with the relevant University and Funder Financial Regulations.
- Manage the audit and verification processes.
- Responsibility for monitoring financial progress of the various work packages within and influencing budget decisions.
- Manage partner quarterly payments, ensuring reconciliation between payments made and expenditure declared.
- Produce regular financial forecast reports, prepare quarterly budgets, schedule expenditure, analysing and highlighting deviation/variations and initiating corrective action.
- Support the early identification of financial risks, and investigate and analyse specific financial issues, creating recommendation reports for the Programme Manager.
- Attendance at project meetings involving partners, presenting administrative and financial guidance and ensuring that the financial plan of the project is running to schedule.
- Ensure that the programme financial records are maintained in line with University Accounting regulations, programme cost eligibility and Subsidy Aid requirements.
- Develop and maintain an effective working knowledge of the rules and terms and conditions of the project and support colleagues and Academic staff in their contractual obligations in relation to the management of their projects.
- Line management of Financial Administrator to ensure they are supported and that their key objectives are achieved
- Support Project Managers with the provision and collation of financial reporting data and evidence to inform programme evaluation activities.
- Work with the Project Manager to develop and deliver training on financial and compliance matters relating to allocated projects.
- Undertake a variety of administrative duties to support the department.

**General Duties**
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
- Abide by University policies on Health and Safety and Equality and Diversity.
- Perform other duties occasionally which are not included above, but which will be consistent with the role.

**Person Specification**

**Essential Criteria**
- Degree/NVQ 4 or equivalent Professional membership/experience.
- Substantial experience of working within a financial administrative role.
- Able to demonstrate professional knowledge within financial administration to give advice and guidance to internal and external customers.
- Ability to set up standard office systems and procedures and make improvements as appropriate.
- Ability to analyse, interpret and report on high level data.
- Ability to communicate conceptually detailed and complex financial information effectively and professionally with a wide range of people at all levels, in different types of organisations.
- Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
- Evidence of ability to solve expansive problems using initiative and creativity; identifying and proposing practical solutions and resolving problems with range of potential outcomes.
- Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work and monitoring progress.
- A willingness to undertake further training and development.

**Desirable Criteria**
- Postgraduate/Professional qualification.
- Experience of financial administration of large scale collaborative projects.
- Experience of working in a Higher Education environment.
- Fluency in Welsh, written and oral.

**Additional Information**

**Research and Innovation Services**

Cardiff is an ambitious and innovative university located in a beautiful and thriving capital city. Our world-leading research was ranked 5th for quality amongst UK universities in the 2014 Research Excellence Framework and we provide an educationally outstanding experience for our 30,000 students. With an annual budget in excess of £500 million and around 6,000 staff, Cardiff is a member of the Russell Group of the 24 leading UK research-intensive universities. The University has 24 academic schools grouped into three colleges: Biomedical & Life Sciences, Physical Sciences & Engineering and Arts, Humanities & Social Sciences.
- The University’s ambition is to rank consistently among the top 100 universities in the world. Cardiff is also developing its Innovation System through a focused programme of investment in people and infrastructure. Research funding secured from competitive, external sources exceeds £100 million annually and the University aims to grow this further through winnin



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