Operations Administrator
3 days ago
**Job description**
Our client, a leading distribution company based in Antrim are looking for an Experienced Operations Administrator to join their team.
**Benefits to You**
- Pension Scheme
- Permanent opportunity - Job for Life
- Holiday Pay
- Friendly & Professional working environment
- On-Site Parking
- Excellent working conditions
**Salary**:
- £21K - £22K dependant on experience
**Hours of Work**:
- 0900 hours to 1730 hours Monday to Friday or as operationally required (one-hour lunch).
**Primary Responsibilities**:
- Support to the department manager/supervisor on all aspects of the daily operation. On occasion this may include out of hours cover.
- Book/monitor/process/track and invoice import and export shipments
- Liaise with customers ensuring that their requests and queries are dealt with in accordance with a high level of customer service.
- Liaise with suppliers and service providers to ensure customer expectations are met or exceeded.
- Maintain all relevant records on the in-house costing system, ensuring profit margins are maintained and accurately reported and also ensuring that customers are invoiced in a timely and accurate manner.
- Ensure the company’s in-house system has up to date accurate information so all relevant personnel have visibility of all shipment information
- Prepare and submit all relevant paperwork, including but not limited to, commercial invoices and NES declarations. All new Brexit compliances must be adhered to.
**Supporting Responsibilities**:
- Liaise with company finance department ensuring all sales and costing queries are dealt with in an efficient and effective manner.
- Ensure good filing and housekeeping of all associated paperwork.
- Carry out projects related to departmental responsibilities as and when directed by the Manager/Supervisor
- Maintain and update customer monitor sheets and web-based tracking systems.
- Prepare job files for customs clearance.
- Any other duties which can reasonably be required of the post holder to meet operational requirements.
**Essential**:
- Experience of preparing and working with road freight documentation
- Effective communication skills.
- At least one year’s experience in European Road import/export operations
- At least one year’s experience in a customer service industry
- Ability to demonstrate good time management skills
- Ability to work unsupervised and be a team player
- Ability to work to tight deadlines
**Desirable**:
- Practical experience of job costing systems
- Willingness and ability to learn new tasks and procedures quickly
- Some knowledge on new Brexit compliances
**_TRP "The Right People" are a recruitment company working on behalf of our client_**
**_TRP "The Right People" are an equal opportunities employer_**
**Job Types**: Full-time, Permanent
**Salary**: £21,000.00-£22,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- Do you drive? If no what is your postcode?
**Experience**:
- Administration: 1 year (preferred)
- Logistics: 1 year (preferred)
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