Administration Assistant

15 hours ago

StokeonTrent, United Kingdom Endon High School, Leek Road Full time

**JOB DESCRIPTION**

**Job Title**: **Administration Assistant - Attendance**

**Grade**: **5**

**Salary**: **SCP 16 - SCP 20**

**Conditions of Support Staff Contract of Employment**

**Responsible to**: **Leadership Team**

**Statement of Purpose**

To work under the direction and guidance of senior staff to provide general clerical and administrative support to the school in relation to the attendance of pupils at the school.

**Supporting Pupils**
- To telephone parents to ascertain the reasons for students’ absences, including calls in relation to vulnerable students.
- Follow up outstanding absences in liaison with staff and parents.
- To liaise with appropriate internal/ external stakeholders with regard to attendance.
- Follow up on absent students and ensuring effective communication.
- Sign in late pupils and endorse school policy concerning punctuality.
- Liaise with the Designated Safeguard Lead where necessary
- Assist with student welfare duties as required
- Undertake appropriate support in relation to attendance welfare visits
- Answer routine face to face and telephone enquiries in relation to pupil attendance and absence
- Undertake appropriate administration duties in relation to reduced timetable students, or managed move etc.
- Provide advice and guidance to staff, pupils and others.

**Support to the Organisation**
- Produce regular attendance reports.
- Completing routine forms, responding to routine correspondence.
- Maintain manual and computerised records/management information systems.
- Produce lists/information/data as required, e.g. Absence data.
- Liaise with appropriate senior staff and the Education Welfare Officer allocated to the school on a regular basis with regard to student absence.
- Undertake routine administrative procedures, e.g. produce official registers.
- Contribute to the planning/development/organisation of support service/ procedures/policies in relation to attendance.
- Routine administrative procedures. Provide complex data analysis with regard to persistent absenteeism from students and keep the appropriate PPC, Senior Leader informed via constant tracking via early indicators.
- Monitoring attendance to lesson via appropriate system e.g. lesson monitor.
- Tracking students’ attendance using red, amber, green, which will pick up early indicators for students falling below required attendance.
- Contribute to the planning, development and organisation of support service systems/procedures/policies.
- Supervise, train and develop staff as appropriate.
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required.
- Undertake typing and word-processing and complex IT based tasks.
- Operate relevant equipment/complex ICT packages.
- Undertake administration of complex procedures.
- Complete and submit complex forms, returns etc., including those to outside agencies e.g. DCSF.

**Support to School **(this list is not exhaustive and should reflect the ethos of the school)
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
- Be aware of and comply with policies and procedures relating to child protection, health, safety, and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
- Assist with pupil needs as appropriate during the school day.
- **Note**_
- **The job holder will be expected to undertake any other duties which are not**_
- **specifically listed but are within the remit, responsibility and accountability of the job.**_

**Person Specification**

**Minimum**
**Criteria ** **Measured**

**Criteria by**

**for Two**
**Ticks
- ** APP/I/ASS

**Qualifications/Training**

APP/I
- NVQ 3 Business and Administration or equivalent qualification or at least 2 years in relevant discipline
- Educated to GCSE Level 9-4 in Mathematics /English

**Knowledge/Skills**

APP/I
- Some experience of working in a similar office environment
- Some experience of dealing with customers in a front facing and telephone manner
- Experience of producing letters, spreadsheets, reports etc. using Microsoft Office or similar
- Very good numeracy/literacy skills.
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Ability to relate well to children and adults.
- Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
- Good organising, planning and prioritising skill

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom AMH Material Handling Full time

    **Administration Assistant** **Location**:Stoke - on - Trent **Salary**: c£23,795.20 per annum - Are you an organised, detail-orientated individual with a knack for multitasking?_ - Are you looking for a dynamic role that allows you to contribute to the smooth operation of a thriving organisation?_ AMH Material Handling is a leading material handling...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom AMH Material Handling Full time

    **Are you an organised, detail-orientated individual with a knack for multitasking?** **Are you looking for a dynamic role that allows you to contribute to the smooth operation of a thriving organisation?** AMH Material Handling is a leading material handling company equipment supplier company dedicated to helping their customers design, build and maintain...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Novus Property Solutions Ltd Full time

    **Administration Assistant** **Based**: Head Office Hotels division ST1 5SH working Monday to Friday 8.30am 5.00pm Hybrid working (3 days in the office)** Our **Administration Assistant **are the core and heart of our operational teams, through your great communication and efficient planning you will provide an essential administrative support to the...

  • Administration Assistant

    7 days ago

    Stoke-on-Trent, United Kingdom Portmeirion Group Limited Full time

    This role reports to the Learning and Development Manager and requires the post holder to have a clear understanding of the administration provision required to support a busy L&D department.The L&D function is responsible for delivering a comprehensivetraining service to the business and as such the post holder will proactively provide administration...

  • Administrative Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Unitemps Full time

    **Role** Are you organized, detail-oriented, and capable of handling multiple tasks simultaneously? Our prestigious client is currently seeking an administrative assistant to join their team. **Duties and responsibilities** - Provide administrative support to the management team. - Maintain and organize files records and documents. - Assist with data...

  • Administrative Assistant

    7 days ago

    Stoke-on-Trent, United Kingdom Alliance Connect Solutions Ltd Full time

    **My client is looking for an Administrative Assistant to start immediately!** **ABOUT US** My client are a leading retailer and distributor of niche stationery, gifts, home decor and party products throughout UK, Europe and the UAE. We are committed to providing our customers with high quality products in amazing designs. If you share our passion for...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Novus Property Solutions Full time

    **Based**: Head Office - Hotels division - ST1 5SH working Monday to Friday 8.30am - 5.00pm - Hybrid working (3 days in the office)** Our **Administration Assistant **are the core and heart of our operational teams, through your great communication and efficient planning you will provide an essential administrative support to the operational office,...

  • Legal & Finance Administrator

    7 months ago

    Henley on Thames, United Kingdom The Administration Hub Full time

    We are seeking a reliable, detailed orientated and experienced Financial Administrator to be part of our already established boutique investment team, based in Henley-On-Thames. As a Financial Administrator, you will play an important role in administrating aspects of our back office and organisation and providing essential support in financial operations...

  • Recruitment Administration Assistant

    3 weeks ago

    Stoke-on-Trent, United Kingdom Brampton Recruitment Ltd Full time

    A temporary position for a Recruitment Administration Assistant has arisen which will begin from the New Year on a temporary ongoing basis until around Easter time. Due to the nature of the work environment, the Recruitment Administration Assistant will be required to have an Enhanced DBS certificate already in place. This role will be providing...

  • Clinical Administrator Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Clinical Administrator Assistant to join our team at University Hospitals of North Midlands NHS Trust. As a Clinical Administrator Assistant, you will play a crucial role in supporting the administration and compliance functions within the trust.

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Ener-Vate Full time

    **Who are Ener-Vate?** Ener-Vate is part of the Natural Resources and Energy division within the Peel Group. **About the role**: As Administration Assistant, you will be supporting the internal operations management function that is critical to the business. The primary function of the department includes accounts, marketing, general business...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom The Old Vicarage Nursing Home Full time

    Administration Assistant required at The Old Vicarage Nursing Home We are looking for an experienced administrative assistant to join our small team. 20 hours per week. Monday to Friday 9:00am till 1:15pm. Must be flexible to cover Office Manager annual leave / absence. £10.42ph Reporting to the Office Manager / Business Support Manager / Managing...

  • Administration Assistant

    6 months ago

    Stoke-on-Trent, United Kingdom The Old Vicarage Nursing Home Full time

    Administration Assistant required at The Old Vicarage Nursing Home We are looking for an experienced administrative assistant to join our small team. 20 hours per week. Monday to Friday 9:00am till 1:15pm. Must be flexible to cover Office Manager annual leave / absence. £10.42ph Reporting to the Office Manager / Business Support Manager / Managing...

  • Administrative Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Broad Oak Properties Full time

    **Administration Assistant** **Monday to Friday, 42.5 hours a week** Here at The Broad Oak Group we are looking for an experienced office administrator who would assist in both our Lettings department and the Build office. **Skills required** Good time management skills essential. Highly organised and self-motivated, have excellent attention to detail....

  • Administrative Assistant

    3 days ago

    Stoke-on-Trent, United Kingdom Hydrock Full time

    Position Overview Opportunity for an Administration Assistant to become a highly valued contributor and team member in our busy Almondsbury Office. This role plays a pivotal part in supporting our Project Managers and Consultants with all aspects of administration. You need to be brilliantly organised and thrive on delivering great support to your...

  • Business Administration Assistant

    2 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom beBee Professionals Full time £25,000 - £35,000

    beBee Professionals is seeking a highly organized Business Administration Assistant to join our team in Stoke-on-Trent, UK. As a Business Administration Assistant, you will provide administrative support to our team members and contribute to the overall efficiency of our operations.Main Responsibilities:Perform a variety of administrative tasks, including...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom The Old Vicarage Nursing Home Full time

    Administration Assistant required at The Old Vicarage Nursing Home We are looking for an experienced administrative assistant to join our small team. 20 hours per week. Monday to Friday 9:00am till 1:15pm. Must be flexible to cover Office Manager annual leave / absence. £10.42ph Reporting to the Office Manager / Business Support Manager / Managing...

  • Administration Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom The Old Vicarage Nursing Home Full time

    Administration Assistant required at The Old Vicarage Nursing Home We are looking for an experienced administrative assistant to join our small team. 20 hours per week. Monday to Friday 9:00am till 1:15pm. Must be flexible to cover Office Manager annual leave / absence. £10.42ph Reporting to the Office Manager / Business Support Manager / Managing...

  • Temporary Administration Assistant

    3 weeks ago

    Stoke-on-Trent, Stoke-on-Trent, United Kingdom Brook Street Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a temporary administration assistant.As an administration assistant, you will be responsible for providing administrative support to the team, including creating and updating records on in-house computer systems, answering telephone calls, managing the inbox, opening and...

  • Administrative Assistant

    7 months ago

    Stoke-on-Trent, United Kingdom Protyre Full time

    We are a fast-growing national automotive company offering superb training and development opportunities. We are currently seeking an Administration Assistant to work on a full time, permanent basis for our growing team**.** Benefits include an excellent working environment, employee discounts on servicing, MOT and tyres, and the chance to earn a regular...