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Scientific Events and Committees Team Officer

3 months ago

Swindon, United Kingdom Medical Research Council Full time

**Details**:
**Reference number**:

- 354509**Salary**:

- £28,498- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- UKRI Band C**Contract type**:

- Fixed term**Length of employment**:

- Ending 31st March 2025**Business area**:

- MRC - Private Office**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- SwindonAbout the job

**Job summary**:
**Scientific Events and Committees Team Officer**
**Salary: £28,498 per annum**
**Grade: MRC - Band C**

**Hours: Full time**
**Contract Type: Fixed Term - ending 31st March 2025**
**Location: Polaris House, Swindon, Wiltshire.**
**Closing date: 02nd June 2024**

**Job description**:
**Responsibilities**

**Event organisation**:

- Coordinate closely with the Event Lead to proactively drive the planning of the meeting
- For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support
- Attending events/workshops/committees to offer on-site logístical support
- Reviewing and authorising expense forms from meeting attendees in line with UKRI policy

**Board and Panel Member recruitment**:
Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.-
**Staff Management (Team Administrator)**:

- Provide guidance and support including induction, day-to-day supervision, training and career development
- Set objectives, regularly monitor their delivery and complete mid-year and annual reviews
- Ensure they understand their role and can provide good professional cover when team members are out of office

**Additional information**

**You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK)**

**Person specification**:

- English and Maths GCSE at grade C or above (or equivalent qualification or experience)
- Experience of arranging meetings (on a small and larger scale)
- Experience of preparing agendas, timelines, policy or process documents
- Excellent attention to detail
- Ability to present information in a clear and succinct way
- Ability to work on multiple work areas
- Can successfully work independently and as part of a larger team
- Management of a work area or project
- Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
- Excellent communication skills - written and oral
- Ability to organise and prioritise own workload and the workload of others
- Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally
- Ability to stay calm under pressure and utilise problem solving skills
- Good organisation and prioritisation skills
- Self-starter and motivator

**Benefits**:

- Alongside your salary of £28,498, Medical Research Council contributes £7,694 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package We are committed to supporting employees' development and promote a culture of continuous learning
- An outstanding defined benefit pension scheme
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
- Employee discounts and offers on retail and leisure activities
- Employee assistance programme, providing confidential help and advice
- Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance

Things you need to know

**Selection process details**:
**How to apply**:
Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:

- Open to UK nationals only.**Working for the Civil Service**:

- Please note this Post is NOT regulated by the Civil Service Commission.-
**Diversity and Inclusion**:

- The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**: