Executive Assistant

3 months ago

London, United Kingdom British Pregnancy Advisory Service Full time

_* Please note that we have 2 positions available for this post - one reporting to the Director of Nursing Midwifery and Quality and one reporting to the Director of Operations_

Join BPAS as an Executive Assistant, playing a crucial role in supporting the Executive Leadership Team (ELT) by providing seamless secretarial and administrative services.

As an Executive Assistant your responsibilities will include managing diaries, coordinating meetings, drafting impactful correspondence, and ensuring the smooth operation of key governance meetings. This role also involves general office administration, contributing to BPAS's professional image

Bringing a wealth of experience in office practices and previous PA roles, you'll be adept at minuting meetings for senior teams and boards. Your ability to navigate complex people situations, coupled with excellent organisational and administrative skills, will set you apart. Effective communication at senior levels, both internally and externally, will be a key skill of your professional toolkit.

This is a permanent full time role, working for 36 hours per week. This is a hybrid working arrangement where you will work from home and our office in Furnival Street in London. There is also an expectation to travel to BPAS Units nationwide depending on business needs.

**Main duties of the job**

In this dynamic role, you will be the centre of the ELT's efficiency. Managing and supporting the ELT's diary, handling correspondence, and drafting communications on behalf of the team will be at the core of your responsibilities. You'll be the architect behind successful meetings, taking detailed notes and distributing minutes promptly. Your role extends to preparing and disseminating information from ELT members, undertaking general office duties, and efficiently managing travel and accommodation arrangements.

Beyond executive support, you'll play a pivotal role in the administrative success of key governance meetings. From making arrangements for Board meetings, finance committees, and other project meetings to providing seamless secretarial support, your contribution will be integral. You'll also assist with departmental tasks, including timesheets and expense forms.

**About us**

**British Pregnancy Advisory Service (BPAS)** is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

**Working with us**:
Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.

**Further Information**

**Location**: Hybrid working between home and the BPAS London Office. Will also include travel for meetings to Head office in Leamington Spa and BPAS units nationwide when required

BPAS, 30-31 Furnival Street. London. EC4A 1JQ

BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ

**Interview date**:09th February, face to face at our Head Office in Leamington Spa

**Salary **£30,000 - £35,000 depending on skills and experience

**Hours Per Week**:36 hours

**Hours of Work**: Monday to Thursday - 9am 5pm and Friday - 9am 3.30pm

NB: Shifts that are longer than 6 hours, will include a 30 minutes unpaid break.

**The Small Print**: All applicants must be pro-choice.

If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.

**References**: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Enhanced maternity leave
- Life insurance
- Sick pay

Schedule:

- Day shift
- Monday to Friday
-

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