Asd Coordinator

6 months ago

London, United Kingdom NELFT NHS Foundation Trust Full time

The post holder will provide a responsive and efficient administrative service to meet the needs of the team. The post holder will use their reason, intellect, and judgement to work on their own initiative to deal with matters on behalf of their Manager and Neurodevelopmental service delivery supporting patients through the autism pathway within the Neurodevelopmental service.

The post holder will be an effective decision maker, who is able to prioritise own workload whilst responding to interruptions. The post holder will be able to deal with unpredictable work patterns and proactively deal with issues without reference to others.
- Provide high quality confidential and comprehensive administrative service including the management of patient clinic bookings (eg. ADOS, 3DI, Cognitive assessment clinic, ASD solo/joint) matching clinician diaries for clinics on background of using room booking system, follow up clinics and rebooking cancelled/rescheduled appointments.
- To provide administrative co-ordination of care including processing of new referrals and informing the relevant clinician of children added to waiting list, supporting the administration of patient caseloads, waiting lists, and adding children to relevant SLT pathway as required.
- Follow up and progress patients stuck on the neurodevelopmental pathway as escalated by Paediatrician/senior external clinician.
- Set up of parent groups, psychoeducation groups, booking of school and home visits as directed for further information on children.
- Outcoming of clinics which may include discharge of patients to the relevant provider and support of children flowing through the neurodevelopmental pathway.
- Prepare patient lists ready for multidisciplinary meetings and perform outcomed post-meeting action plans promptly in support of safe, effective care to the patient.

Starting with NELFT
NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

COVID-19 Vaccination
We continue to encourage all staff to ensure that they have been double vaccinated and received their booster. We recognise that taking the vaccine provides the best defence against COVID 19 for our patients, our staff and their families.

Probationary Period

High Cost Area Supplement - London
This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (minimum payment of £4,313 and a maximum payment of £5,436 per annum pro rata).- Note taking during ASD MDT meeting, actioning on ASD MDT outcomes on Rio and adding patients to waiting list.
- Sending out clinical assessment reports to internal and external clinicians eg. Psych or SALT clinical assessment
- Sending out, chasing, and uploading service specific forms that need to be completed by internal and/or external stakeholders eg. ASD school forms within maintenance of the ASD form database.
- Sending, uploading, and chasing of school reports bringing back to MDT.
- Manage the team diary, reminders and make decisions on behalf of the manager in prioritising and re-arranging diary commitments with full knowledge of service clinical commitments within the neurodevelopmental service.
- Maintain a detailed patient monitoring system and conduct service performance and patient level presentations as needed.
- Monitoring and management of ASD/neurodevelopmental caseload & waiting list
- Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information. Uploading of clinical documentation in a prompt and structured manner eg. 3DI questionnaires, Psych or SALT assessment reports etc
- Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring patient information is up to date.
- Oversee the facilitation and administration of meetings/panels, including taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination of papers, ensuring key documents are available within defined timescales.
- Ability to take dictation/transcribe from audio dictation, including medical reports.
- Maintain up to date confidential personal staff files.
- Contact local education to obtain and upload EHCP.
- Local liaison with Paediatrics, Psychology, Nursing and Speech and Language Therapy to discuss concerns with children on the CYP Neurodevelopmental pathway.
- Contact Health Visitors

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