Secretariat and Correspondence Support Officer

2 weeks ago

London, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 282167**Salary**:

- £25,661 - £31,003- National: £25,661 - £27,422; London: £29,282 - £31,003**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - Trading System: Export Control**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Darlington, LondonAbout the job

**Job summary**:
The Export Control Joint Unit (ECJU) is part of the Trading Systems Directorate in the Department for Business and Trade (DBT). The Unit brings together operational and policy expertise from DBT with advisory teams from the Ministry of Defence and the Foreign, Commonwealth and Development Office. Its mission is to promote global security through strategic export controls and facilitate responsible exports.

DBT is transforming its export control regime to establish a system that builds on previous success to deliver a “best in class”, expert and efficient licensing function which is agile and can respond to evolving external factors. One of the key areas in this transformation is the Business Management Team, which this role is part of; encompassing the Secretariat, Business Support and Data Teams.

**Job description**:
Your main duties will be to:

- Provide support to ECJU Board(s), including disseminating papers, arranging and attending meetings, taking minutes, reviewing and, where appropriate, following up on agreed actions.
- Respond to Parliamentary Questions and Correspondence within short timeframes.
- Investigate and respond to Freedom of Information Requests within set deadlines and liaise with relevant internal and external bodies to ensure all information and evidence is considered.
- Support the Secretariat SEO and the wider team in drafting briefings for senior officials including the Permanent Secretary, Ministers and the Secretary of State.
- Work independently as part of a team.
- Work closely with others within the Export Control Joint Unit, colleagues within the Department for Business and Trade and other Government departments.
- Provide general administrative support to the team, as required.
- Provide ad hoc support for Senior Leaders, including assisting in the delivery of effective communications and planning of meetings and events.
- Contribute to the corporate objectives of the department.

**Person specification**:
**Essential Criteria**
- Have excellent organisation and prioritisation skills, good attention to detail, and be able to multi-task.
- Have strong written and verbal communication skills with the ability to draft contributions to briefings to a high quality.

**Desirable Criteria**
- Experience of Ministerial and Parliamentary work and correspondence.
- Experience of responding to Freedom of Information Requests.
- Experience of Board Secretariat functions including Minute taking and Briefings.

**Personal Attributes & Skills**

You will be a confident and proactive individual with excellent communication and organisational skills. You will be comfortable working across a large business area, engaging positively to ensure objectives are delivered on time and to a high quality. You will be self-motivated, highly organised, and able to co-ordinate activity across the organisation. You will be collaborative and personable, building positive relationships -including with seniors. You will prioritise delivering a professional standard of service and support to your team and look to develop your skills and capabilities to support this.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Communicating and Influencing
- Seeing the Big Picture
- Managing a Quality Service

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place week commencing 01/05/2023

Interviews will take place week commencing 15/05/2023

Please align your CV with previous skills and experience. Maximum of 2 A4 pages and maximum word count of 750.

For this role, the Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. Please note we are unable to offer advice on any Visa and Immigration cases.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to

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