Secretariat Assistant

2 weeks ago


London, United Kingdom Mazars Full time

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensureMazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

**Job purpose** To work with the Senior Secretariat Assistant to provide administrative support to the Executive, Governance Council, Public Interest Committee and other sub-committees as required, scheduling meetings, collating and distributing papers and following upon actions. To provide administrative support to individual senior leadership team members, in particular the CEO.

**Role & Responsibilities**:

- To support the Senior Secretariat Assistant to ensure the Boards are properly supported in their activities
- To schedule relevant board meetings
- To commission board papers, collate papers and distribute them in a timely manner
- To format papers received to ensure they are in the standard format agreed
- To follow up on all actions to ensure they are completed by the relevant action owner
- To monitor the central secretariat in-box and distribute to relevant team members as required
- To maintain a central log of all agendas
- To maintain an audit trail of decision logs, action logs and papers
- To ensure all papers are properly filed with the appropriate file naming convention
- To collate papers for various regulators as required
- To work with the Head of Secretariat to improve efficiency, proactively developing proposals to streamline processes
- To provide dedicated administrative support to the CEO and other individual senior leadership team members as and when required, working closely with the National Business Support Team

**Skills, Knowledge & Experience**:

- Experience of working in a secretarial role, preferably within the professional services sector (desired)
- Experience of providing administrative support to senior leadership team members, preferably within the professional services sector
- Strong written skills
- Strong attention to detail
- Strong organisational and multi-tasking skills
- Flexible with the ability to work effectively under pressure and manage conflicting priorities

**Inclusion and Diversity** At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.



  • London, United Kingdom Secretariat LLC Full time

    Job Description: Secretariat is a leader in global independent expert advisory services. Secretariat specializes in business valuation, economic damages, forensic accounting, construction and government contracting, in the context of international arbitration, investigations and regulatory compliance and general commercial arbitration/litigation....


  • London, United Kingdom Secretariat Intl Full time

    Senior Associate, Construction Quantum page is loaded Senior Associate, Construction Quantum Apply locations London time type Full time posted on Posted 2 Days Ago job requisition id R-100034 Job Description: Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial...


  • London, United Kingdom Commonwealth Secretariat Full time

    **London SW1, Pall Mall** **Closing date: 19 January 2023, 5:00PM GMT** We have an outstanding opportunity for a Head of Partnerships and Innovation in our Strategy, Portfolio, Partnerships and Digital (SPPD) Division. Other responsibilities entailed in this role include (but are not limited to): - Leading and managing the development, implementation and...


  • London, United Kingdom Secretariat Intl Full time

    Senior Associate, Construction Quantum page is loaded Senior Associate, Construction Quantum Apply locations London time type Full time posted on Posted 2 Days Ago job requisition id R-100034 Job Description: Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial...

  • Secretariat Officer

    4 weeks ago


    London, United Kingdom ACCA Full time

    ACCA is committed to a workplace culture which is inclusive, diverse, human and connected. We're currently looking for an Officer on a full -time basis for a 12 month fixed term contract. The position sits within the Secretariat team in our London office (hybrid working available). **The job** Reporting to the Secretariat - Manager, on a day-to-day basis,...


  • London, United Kingdom Page Personnel Full time

    My client is looking for a Secretariat Coordinator to join a Not-For-Profit - Based in Central London and offering hybrid working **About Our Client**: A not-for-profit organisation with a focus on Energy. They have offices in Central London and offer hybrid working, 2 days per week in the office. - Coordinating and supporting secretarial tasks within the...


  • London, United Kingdom Secretariat LLC Full time

    Job Description: ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one - working with the world’s most...


  • London, United Kingdom Secretariat LLC Full time

    Job Description: ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one - working with the world’s most...


  • London, Greater London, United Kingdom Imperial College London Full time

    Location: Charing Cross campus (but expected to travel to other campuses and to represent the FEO externally as required) / HybridJob SummaryImperial College School of Medicine is one of the largest medical schools in the country, training more than 2,000 students in Medicine and Biomedical Science. The Faculty of Medicine has an international reputation for...


  • London, United Kingdom Imperial College London Full time

    Location: Charing Cross campus (but expected to travel to other campuses and to represent the FEO externally as required) / Hybrid Job Summary Imperial College School of Medicine is one of the largest medical schools in the country, training more than 2,000 students in Medicine and Biomedical Science. The Faculty of Medicine has an international reputation...


  • London, United Kingdom JPMorgan Chase & Co. Full time

    . Morgan is seeking a Business Assistant to support Controls Secretariat. It is a great opportunity for candidates with solid Executive Assistant experience. As a Business Assistant in International Consumer Bank (ICB), you will be required to support at a senior level within this fast-paced environment. You should have a solid Executive Assistant...


  • London, United Kingdom Secretariat Intl Full time

    Associate Director, Construction Delay page is loaded Associate Director, Construction Delay Apply locations London time type Full time posted on Posted 2 Days Ago job requisition id R-100103 Job Description: ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join...


  • London, United Kingdom Secretariat Intl Full time

    Associate Director, Construction Delay page is loaded Associate Director, Construction Delay Apply locations London time type Full time posted on Posted 2 Days Ago job requisition id R-100103 Job Description: ABOUT THE FIRM Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join...

  • Legal Adviser

    4 weeks ago


    London, United Kingdom Commonwealth Secretariat Full time

    **Closing date: 4 July 2023 at 5:00PM BST** We have an outstanding opportunity for a Legal Adviser in our Oceans and Natural Resources Section (ONR). Reporting to the Head of ONR, the post-holder will provide legal and policy advice to Commonwealth member country governments, along with expert research and analysis to support thought leadership. The Legal...


  • London, United Kingdom Asian Infrastructure Investment Bank Full time

    Head of Corporate Secretariat Unit Multilateral Cooperation Center for Development Finance Background The Multilateral Cooperation Center for Development Finance (MCDF) is a multilateral initiative designed to promote high-quality connectivity and infrastructure investments in developing countries through partnerships. MCDF works in the sectors of...


  • London, United Kingdom Asian Infrastructure Investment Bank Full time

    Head of Corporate Secretariat Unit Multilateral Cooperation Center for Development Finance Background The Multilateral Cooperation Center for Development Finance (MCDF) is a multilateral initiative designed to promote high-quality connectivity and infrastructure investments in developing countries through partnerships. MCDF works in the sectors of...


  • London, United Kingdom Department for International Trade Full time

    **Details**: **Reference number**: - 282167**Salary**: - £25,661 - £31,003- National: £25,661 - £27,422; London: £29,282 - £31,003**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - DIT - Trading System: Export Control**Type of role**: - Administration / Corporate Support - Business Management and Improvement -...


  • London, United Kingdom The Royal Marsden NHS Foundation Trust Full time

    Senior Coordinator to the Clinical Research Secretariat An exciting opportunity has arisen for a Senior Coordinator to the Clinical Research Secretariat following retirement of the existing post-holder within Joint Clinical R& D Core Services. The Senior Coordinator to the Clinical Research Secretariat is a senior member of the Secretariat function,...


  • London, United Kingdom Wintermann Search Full time

    Our client a global bank is searching for a Company Secretarial Assistant. Details follow: To provide day to day support to the Secretariat to include, taking the minutes of various formal governance meetings, typing and miscellaneous administrative support, working methodically, with great attention to detail, frequently under tight time constraints,...


  • London, United Kingdom Hikma Pharmaceuticals PLC Full time

    **Job Title: Company Secretarial Assistant** **Reports to: Deputy Company Secretary** **Department: Company Secretarial** **JOB PURPOSE**: To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat function with particular focus on Board support, maintenance of statutory company...