Executive Assistant

7 months ago

Reading, United Kingdom Blue Square Marketing Full time

**ARE YOU THE ONE?**

As our Executive Assistant, you will be the go-to person for HP’S Channel & Sales Director. You will provide crucial administrative support. Responsible for managing schedules, coordination of travel arrangements, ensuring all meetings and deadlines are met on time.

**WHAT YOU’LL BE UP TO**

**DIARY AND SCHEDULE MANAGEMENT**

Prioritise and manage the Channel and Sales Director schedule, including meetings, strategic planning, and preparation

Ensure smooth meetings by providing necessary background information in the diary entry meeting description or sending background information in advance

**HIGH LEVEL EXECUTIVE SUPPORT**

Proactively organise rooms, equipment, IT support when required and all other required arrangements to ensure meetings run well (including ensuring flexible working needs are considered)

Support additional team members on an ad-hoc basis to ensure smooth communication, using initiative to problem solve as and when required

**COMMUNICATION & CORRESPONDENCE MANAGEMENT**

Build excellent internal and external stakeholder relationships, ensuring collaborative communication

Arrange cost-effective travel and accommodation both UK and international

**DOCUMENT AND PRESENTATION PREPARATION**

Attending and taking well documented minutes to act as a record of the meeting (as required)

**STAKEHOLDER LIAISION AND PROJECT COORDINATION**

Organise in-house events, activities, and projects

Lead/assist with project work as and when required

Provide support to the wider management team

**ARE YOU OUR PERFECT PARTNER?**
- You're equipped with strong experience in a similar role, showcasing prioritisation and communication skills.
- You're a creative problem solver, with the ability to add a personal touch to your work.
- You're experienced in taking ownership and working under your own initiative.
- You're highly organised, with project management and strategic planning experience.
- You're adept at working to tight deadlines and consistently delivering results.
- You possess a high level of accuracy and attention to detail, along with a good typing speed.
- You have a good understanding of all Microsoft packages, including Outlook, Excel, Word, and PowerPoint.
- You have knowledge and a confident ability to use technology to support hybrid meetings - an essential skill.
- You exercise ultimate discretion in handling sensitive information.
- You're self-motivated and capable of working effectively as part of a team.

**WHAT YOU CAN EXPECT FROM US**
- Competitive Salary: £39,000 - £43,000 Per Annum
- Performance related bonus
- Company Sick Pay
- HP Discounts
- Life Assurance: 4 times your annual salary
- Perkbox (Rewards Portal)
- Development Opportunities
- our teams have historically moved from area roles into all manner of other jobs

**WHO ARE WE?**

We’re Blue Square. An award-winning, retail marketing agency connecting and engaging audiences with some of the world’s most loved brands. We believe in the power of human touch across the buyer to customer journey to grow sales, increase loyalty and build brand love for our clients. People are at the centre of our success. We go above and beyond to support, develop, and nurture our talented employees to driver personal growth and love what they do.

At the heart of our agency are our ETHIC values - and we’re on a mission to work with individuals who share and believe in them.

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