Personal Assistant/administrator

3 weeks ago

Birmingham, United Kingdom Centrala CIC Full time

**Role**: Personal Assistant / Administrator

**Salary**:£22,000.00 - 24,000.00 per annum **pro rata**

**Location**: Centrala CIC

**Reporting to**: Director of the Centrala CIC

**ROLE SUMMARY**

**PURPOSE OF ROLE**
- To provide effective administrative support to the Director
- To support, maintain & develop the organisations internal planning and communication methods
- To ensure the office spaces are well stocked and maintained

**KEY TASKS & RESPONSIBILITIES**
- Manage the day-to-day diary of the Director, ensuring that all meetings, travel and events are clearly added to the diary with all relevant information included on Schedule reminders within the Director’s diary to support the management of deadlines and important diary commitments
- Liaise with the Director to identify future travel plans and make bookings accordingly
- Schedule internal staff meetings, ensure that all of the team are invited to attend, create an agenda in liaison with the Director and take notes during the meetings to then share with all colleagues promptly
- Schedule internal regular one-to-one meetings between the Director/Co-Director and the wider team
- Organise meetings and appointments for the Director as required, this will include communicating with external contacts such as funding bodies, local government associates, community leaders etc
- Support the Director and wider team by maintaining the office spaces, ensure that workspaces are well organised and that office supplies are ordered & maintained
- Provide support to the Director in the production of project updates for funding reports
- Support the Director in the management of expenses including the ongoing collation of receipts and regular expense form completion
- Coordinate internal team communications
- In liaison with the Director, manage team task allocations through Asana
- General digital and hard copy filing as required
- Support the Director with managing workspace apps
- Perform data entry tasks, such as inputting information into spreadsheets or databases
- Maintain office supplies and equipment inventory

**REQUIRED COMPETENCES**
- Build effective and productive working relationships with others to ensure efficient and successful operations
- Develop the trust and support of colleagues and line manager
- Support the work of the team and be prepared to support others in their work when needed
- Contribute to the maintenance of a healthy, safe and productive working environment for you, your colleagues, visitors and customers
- Adhere to all organisational policies and procedures
- Manage your work, development and planning to meet deadlines and requirements
- Undertake training as appropriate
- Implement and review a personal development plan
- A good understanding of the arts and cultural sector
- Proven experience in an administrative or personal assistant role
- Excellent phone etiquette and communication skills
- Proficiency in using Google Suite and Microsoft Office

**Job Types**: Part-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking

Schedule:

- Day shift
- Flexitime

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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