Legal Secretary

3 months ago

Glasgow, United Kingdom Gilson Gray Full time

**Who We Are**

We are a comprehensive law firm, offering expert legal, property and financial services.

We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law. We are proud to be one of the most prominent and modern legal firms in Scotland. We are Gilson Gray.

Based in Edinburgh, Glasgow, Aberdeen, Dundee and North Berwick we focus on ensuring we provide the highest level of advice and on-going service to our clients internal and external.

**Our Team**

We have a highly engaged, collaborative team that support each other to achieve the best results possible. We work hard but take time to celebrate success also.

We are a company that cares about building an inclusive, collaborative place to work where you can stretch yourself, personally and professionally. We value a diverse team and believe the variety of experiences and backgrounds within our team make us stronger.

**The Role**

We are looking to further strengthen our current team with the appointment of an experienced Legal Secretary who will provide secretarial assistance within our Corporate department. Working alongside solicitors using word processing and other technical skills in order to meet the needs of both internal and external clients, whilst demonstrating our core values.

As a Legal Secretary at Gilson Gray LLP you’ll be responsible for:

- Typing for all fee earners in the team in a fast-paced environment this will include accurately transcribing audio dictation and copy type from draft documents.
- Produce documentation in a professional and accurate manner.
- Copy and bind documents as required.
- Implement and maintain a comprehensive filing and record system ensuring filed are maintained in an orderly way.
- Diary management and meeting organisation.
- Set up new appointments.
- Dealing with incoming calls from clients and taking messages for fee earners.
- Responsibility for opening and closing of files and new client processes.
- Preparing documents for meetings.
- Involvement in drafting fees.
- General photocopying and other secretarial duties.

**Required Knowledge and Experience**:

- Previous experience of working within a corporate department.
- You will be an experienced secretary with the full range of secretarial skills, including full working knowledge of Microsoft Word.
- Excellent typing skills is essential.
- You will have previous experience of using a case management system.
- Excellent organisational skills with the ability to prioritise workloads and work to deadlines
- You will have the ability to develop strong working relationships within the team as well as communicate concisely both verbally and in writing with both internal and external clients
- A professional telephone manner with the ability to engage with clients
- A calm, helpful and professional approach
- The ability to use Excel and Bighand (dictation/transcription system) is desirable but training can be provided.

**Benefits**
- A competitive salary with annual review and potential bonus award depending upon performance
- 32 days holiday a year (inc. Bank Holidays)
- Birthday off
- 3 x Death in Service Benefits
- Hybrid Working
- Membership of an occupational pension scheme
- Wellbeing initiatives and opportunity to access online Health Provider

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company events
- Company pension
- Health & wellbeing programme
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Legal Secretary: 1 year (preferred)

Work Location: In person

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