Senior Administrator

3 weeks ago


Chelmsford, United Kingdom Total Protection (Management Services) Ltd Full time

The TP Group is a leading, specialist contractor within the resin surfaces and coatings sector. Ongoing success has led to the creation of additional dedicated divisions providing painting, landscaping and fire protection expertise, with a specialist team providing tailored services to the social housing sector. The management services team provide core service support to the group.

**Purpose**:
To assist the HR / Compliance Manager(s) with the day to day administration to ensure the smooth running of the office across all divisions.

**Reports to**:
HR Manager / Director

**Key Tasks**
- Assist with completion and review of personal accident and incident report forms, including reporting to the appropriate organisation if required i.e. HSE, Insurance Company
- Assist with answering the telephone and reception duties
- Administration for audit / accreditation preparation, including gathering evidence, review of standards, collating audit files, management of QMS forms, online profiles and portals, assistance with external auditors
- Review and update of Company generic Risk Assessments
- Weekly timesheet review, logging sickness and holiday, updating and chasing relevant paperwork
- Assistance in booking of training when required
- Assistance in monitoring of existing training, ensuring all expiries are logged and refresher training booked prior to expiry
- CITB administration, ensuring grants and funding are applied for and training logged
- Chasing of required weekly / monthly paperwork i.e. Supervisor site inspection records, Point of work risk assessments, Toolbox talks - review, log and file
- Chasing completion and return of Health Surveillance, respiratory and HAVS questionnaires on a 6 monthly - review, log and file
- Administration on plant equipment including arranging calibration, servicing, renewal of ESIS and LOLER documentation
- Administration of customer service questionnaires
- Carry out inductions for new starters including set up of IT, PPE issue, filing of paperwork and issuing of DSE assessments
- HR Administration support including, creating HR induction packs, archiving personnel files, annual leave requests
- Assist with the roll out of the company’s appraisal system
- Sickness / absence / Return to Work forms
- Note taking during investigations and disciplinary hearings
- Maintaining and issuing of policies & procedures
- Review and monitor complaints received
- Diary management
- Assist with facilities Management i.e external IT / Telecoms support where required
- Complete and submit weekly storeman timesheets
- Organisation of team corporate events
- Assistance to Compliance Manager / Director as required
- General ad-hoc duties as required
- Other such reasonable duties as instructed by the manager/director

**Qualifications required**:

- GCSE/NVQ

**Experience and knowledge**:

- Construction background preferable
- Previous administration experience is essential
- Experience within a HR environment is preferred
- Excellent administration and communication skills

**Attitude and skills**:

- Good decision maker
- Highly organised and professional in approach with a keen eye for detail
- Ability to remain confidential at all times
- Able to work under own initiative as well as in a team
- Excellent interpersonal skills with all levels both internally and externally
- Must have the ability to multi-task and prioritise
- Ability to be flexible

**Hours of Work**:

- Monday - Friday
- 8:30am - 5pm

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00-£30,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 3 years (required)
- Internal audits: 1 year (preferred)

Work Location: In person

Application deadline: 11/03/2024
Reference ID: Senior Administrator


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