Administration Assistant

1 month ago


Cardiff, United Kingdom Play Wales | Chwarae Cymru Full time

**JOB DESCRIPTION**

JOB TITLE: Administrative Assistant

RESPONSIBLE TO: Operations Manager

PENSION SCHEME: Option to join local authority scheme.

MAIN AREA OF RESPONSIBILITY: To provide quality administrative support, across Play Wales, through effective planning and organisation.

**Main tasks**
- To liaise with callers (in person and by telephone) and provide information and assistance as required
- To assist with scheduled distribution of Play Wales magazine and other mail-outs
- To deal with incoming and outgoing post
- To format and reproduce reports, documents, letters, spread sheets and PowerPoint presentations
- To contribute to the maintenance of an effective and efficient computerised and manual filing system
- Book and organise travel arrangements for senior staff if required.
- To provide administrative support to staff organising conferences, seminars, and meetings, internal and external
- To assist in the maintenance of office stationery and equipment
- To meet and greet all visitors to the office and offer hospitality as required.
- To undertake all responsibilities to promote equality of opportunity.
- To minute meetings as required
- To undertake reasonable duties, at the direction of the Operations Manager.

**Person Specification**
- Good working knowledge of Office 365, preferably for Mac
- Previous experience of working in an office environment
- Experience of communicating clearly and effectively with the public and representatives from organisations, in person, virtually, in writing and by telephone
- The ability to plan and prioritise, working on your own initiative, and the ability to work under pressure
- The ability to work as part of a small team
- Experience of planning and carrying out work to meet deadlines.
- Fluency in written and verbal Welsh
- Experience of minute taking
- Data entry.

**Terms and conditions**

**Location ** Agile working policy in place - combination of working at the office in Cardiff and from home (all staff are encouraged to split time between office and home).

**Salary ** £21,129 per annum pro rata.
**Hours **25 hours per week over five days.
**Benefits **Generous annual leave package, HealthShield membership, and
the option to join a Local Government Pension Scheme.
**Contract **Part time permanent contract; six-month probationary period.
**Office** Park House, Greyfriars Road, Cardiff CF10 3AF.

**Closing date: 28thJune 2023 (10:00am)**

**Interviews will be held on: 6th July 2023**

The interviews will be held in person at Park House, Greyfriars Road, Cardiff CF10 3AF - in line with COVID-19 regulations.

If you would like to have an informal chat about this job, please phone 029 2048 6050.

**SWYDD DDISGRIFIAD**

TEITL SWYDD: Cynorthwyydd Gweinyddol

YN ATEBOL I: Rheolwr Gweithrediadau

CYNLLUN PENSIWN: Opsiwn i ymuno â chynllun yr awdurdod lleol.

PRIF FAES CYFRIFOLDEB: I ddarparu cymorth gweinyddol o safon, ar draws

Chwarae Cymru, trwy gynllunio a threfnu effeithlon.

**Prif dasgau**
- I drafod gydag ymwelwyr / galwyr (wyneb yn wyneb a thros y ffôn) a darparu gwybodaeth a chymorth fel bo angen.
- I fonitro nifer o fewnflychau e-bost, gan ymateb i ymholiadau ysgrifenedig a’u hanfon ymlaen at adrannau perthnasol, ble fo’n briodol.
- I gynorthwyo gyda dosbarthu cylchgrawn Chwarae Cymru ac eitemau eraill a anfonir trwy’r post ar adegau penodol.
- I ddelio gyda’r post fydd yn cyrraedd ac yn gadael y swyddfa.
- I fformatio ac atgynhyrchu adroddiadau, dogfennau, llythyrau, taenlenni a chyflwyniadau
- PowerPoint_.
- I gyfrannu at gynnal system ffeilio gyfrifiadurol a phapur effeithiol ac effeithlon.
- I archebu a gwneud trefniadau teithio ar ran uwch-aelodau o staff os bydd angen.
- I ddarparu cymorth gweinyddol i staff sy’n trefnu cynadleddau, seminarau, a chyfarfodydd, boed yn fewnol ac yn allanol.
- I gynorthwyo gyda chynnal offer a phapurau’r swyddfa.
- I gwrdd gydag a chroesawu pob ymwelydd i’r swyddfa a chynnig lluniaeth, fel bo angen.
- I gyflawni pob swyddogaeth i hyrwyddo cyfleoedd cyfartal.
- I gadw cofnodion cyfarfodydd fel bo angen.
- I gyflawni dyletswyddau rhesymol, yn unol â chyfarwyddiadau’r Rheolwr Gweithrediadau.

**Manyleb Person**
- Dealltwriaeth weithio dda o becyn Office 365, yn ddelfrydol ar gyfer Mac
- Profiad blaenorol o weithio mewn amgylchedd swyddfa
- Profiad o gyfathrebu’n glir ac effeithiol gyda’r cyhoedd a chynrychiolwyr o sefydliadau, wyneb yn wyneb, yn rhithiol, yn ysgrifenedig a dros y ffôn
- Y ddawn i gynllunio a blaenoriaethu, gan weithio ar eich menter eich hun, a’r gallu i weithio dan bwysau
- Y ddawn i weithio fel rhan o dîm bychan
- Profiad o gynllunio a chyflawni gwaith i derfynau amser penodol.
- **Mae’r canlynol yn sgiliau dymunol fyddai’n cyfoethogi cais.**_
- Siarad ac ysgrifennu Cymraeg yn rhugl
- Profiad o gadw cofnodion cyfarfodydd
- Cofnodi data.

**Telerau ac amodau**

**Lleoliad ** Mae polisi gweithio ystwyth yn ei le - cyfuniad o weithio yn y swyddfa yng Nghaerdydd



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