Curriculum Administration Assistant

2 weeks ago

Wigston Magna, United Kingdom North Warwickshire and South Leicestershire College Full time

**Post Title**:Curriculum Administration Assistant

**Duration**: Permanent

**Grade: Point **17 - £18,324

**Team**:Curriculum Administration

**Line Manager**:Curriculum Administration Team Leader

**Hours**:30 hours per week, 52 weeks per year

**Location**:Wigston campus (with requirement to work from other College campuses)

**Key Contacts and Relationships**:
Whilst not an exhaustive list, the post holder will be accountable for ensuring effective working relationships are established and maintained with:
**Internally**:

- Students
- Curriculum and support staff
- Curriculum administration team
- Customer service team including guidance
- Student engagement and inclusion team
- Student welfare team
- Safeguarding team
- Learning support team
- Executive officer and executive support team

**Externally**:

- Parents and carers of students
- Business and commercial contacts
- Schools
- Specialist support agencies
- Employers
- External project partner organisations
- Local authorities
- Representatives of organisations that provide a service to the College
- Funding, local and national government bodies
- Ofsted and other monitoring bodies

**JOB DESCRIPTION**:
**Purpose**:
To provide administrative and general support to the curriculum delivery teams to ensure the effective and efficient operation of curriculum programmes at their designated campus/cohort.

**Key duties**:

- To support with the administration of curriculum and apprenticeship programmes and exams
- To provide general support to all curriculum, apprenticeship programmes and skills delivery at designated campus/cohort (covering other campuses as required)
- To assist with procurement, invoicing and cross-charging processes for designated campus/cohort
- To assist with arrangements such as hotel bookings, taxis and trips for designated campus/cohort
- To assist with the monitoring of registers and attendance, reporting any concerns to relevant staff
- To support key periods such as enrolments, interviews, events and open evenings
- To provide a range of administrative support for meetings, e.g. scheduling and handling invite using electronic diaries, preparing paperwork, supporting meetings and preparing and distributing minutes
- To word process reports, minutes, general resources and own correspondence to a high standard of presentation and accuracy
- To provide quality general administrative support, including word processing, spreadsheets, databases and other record keeping
- Deputise for curriculum administration officers in their absence
- Shadow other team members and provide cover in their absence
- To work flexibly and effectively as part of the team
- Any other duties commensurate with grade and status, as may reasonably be requested

**Generic for level**
- Actively involved in the collaborative approach to cross college working
- Continuation of personal development as agreed at appraisal.
- Engaging actively in the performance review process.
- Addressing and delivering the appraisal targets set by the line manager.
- Taking a proactive approach to safeguarding requirements and ensuring that thereis total compliance with its requirements to safeguard and protect the welfare of staff and students.
- Leading by example in playing an active and full part in the life of the College community, to support and promote its distinctive aim and ethos and to encourage staff and students to follow this example.
- Actively involved, promoting and developing the College’s corporate policies.
- Taking responsibility for health and safety and undertaking risk assessments as appropriate.
- Promoting and practising equality of opportunity and challenging to prevent prejudice

**GDPR**
- Be responsible for own learning and development to ensure that the

Data Protection Policy, procedures and good practice adopted by the College are understood and followed at all times.
- Be responsible for own good practice and due diligence when processing any personal information.
- Be responsible for reporting all suspected or actual data breaches to the Data Protection

Officer as soon as possible after a breach or risk has been identified.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

**NWSLC WAY**

This role requires you to be an ambassador for the College, following the ‘NWSLC Way’ framework by promoting and adhering to the College values and behaviours. The ‘NWSLC Way’ is to help each other to take pride in what we do and work together to realise our full potential, to nurture an environment of trust, to inspire colleagues to improve and develop, aspire to always deliver a high
- quality service and to create an environment of continuous improvement.

**SAFEGUARDING AND PROMOTING WELFARE OF CHILDREN**

All work in the College involves some degree of responsibility for safeguarding children, although the extent of that responsibility wil

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