HR Assistant
4 months ago
The key responsibilities of this role will be to:
- Maintain and input data onto the ADP HR System, this includes New Starters, Leavers, employment and shift changes etc.
- Generate reports including, headcount, absence and other ad hoc enquiries
- Ensuring all Return to Work and other related paperwork is processed and updated on the Absence Log accordingly and the systems are updated
- Ensuring all employee right to work checks are completed before their expiry date and logged on the Visa Details spreadsheet
- Occupational Health - Coordinating the on-site Occupational health supplier, arranging appointments
- Managing referrals of Long Term Sick
- Completing administration tasks for the department ensuring all records are accurate and up to date
- To be a recruitment champion - running recruitment campaigns without the use of Agencies. Assisting the HR Manager in design and delivery of assessment centers and onboarding procedures
- Use of the Indeed platform to manage recruitment activity
- Ensure all Job Descriptions are up to date and accurate
- Ensure the prompt return of all new starter paperwork and internal contract and job descriptions.
- Issuing correspondence in relation to probationary reviews, ensuring all reviews are carried out on time
- Advising staff in relation to eligibility to staff benefits
- Provide support to managers in disciplinary and grievance investigations and hearings ensuring accurate notes are maintained
- Administration of pension, life assurance and healthcare schemes including joiners and leavers and take responsibility for ensuring processing any changes/updates and updating ADP.
- Assist in preparation of information for 4 weekly and monthly payrolls, liaise with Accounts department during processing and work closely with the Payroll team
- Deal with any payroll queries as necessary
- Prepare and maintain KPI’s for sickness/absence, agency/contractor hours and labour turnover on a monthly basis for the Group HR Director.
- Excellent organisational, administration and numeracy skills
- Excellent people skills with the ability to communicate at all levels
- Able to react in a calm and professional manner in difficult situations
- Flexible and able to adapt and react to problems as they arise
- Strong attention to detail
- Ability to process sensitive data in a professional manner and maintain confidentiality at all times
- Up to date knowledge of employment law
- Computer literate (Word, Excel, ADP HR, Payroll, Time & Attendance)
- Ability to prioritise and manage own time
**Job Type**: Permanent
**Salary**: £18,000.00-£20,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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